Course Co-ordinator

1 week ago

Waterloo ON NJ J, Canada Arvanitis & Associates Full time $55,000 - $90,000 per year

The Ti-Max Institute is a leader in advanced dental education, known for delivering world-class implantology, surgical, restorative, and sedation training across Canada and the U.S. With a rapidly growing portfolio of programs, top-tier faculty, and an exceptional reputation for educational excellence, we are expanding our administrative team.

We are seeking a highly organized, proactive, and professional Course Coordinator to join our dynamic team and support the seamless execution of our programs.

About the Role

The Course Coordinator plays a key role in ensuring that every Ti-Max program—live patient, lecture, simulation, and hands-on—is executed flawlessly. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced educational environment.

You will support faculty, participants, operations, and clinical teams while representing Ti-Max's high standard of professionalism.

Key Responsibilities

Program Coordination

  • Coordinate all logistics for in-person lectures, hands-on sessions, live-patient days, and multi-weekend programs
  • Manage program schedules, attendance, participant communication, and pre-course requirements
  • Prepare course materials, manuals, binders, certificates, and digital resources
  • Oversee venue setup, A/V requirements, shipping, catering, and equipment needs

Participant & Faculty Support

  • Provide timely and professional communication to doctors and attendees
  • Assist faculty with presentations, materials, clinical workflows, and equipment requests
  • Support live-patient days by coordinating patient flow, documentation, and room readiness

Administrative & Operational Duties

  • Manage registration, payment tracking, and documentation
  • Maintain databases, CRM entries, and participant profiles
  • Prepare reports, evaluations, CE certificates, and regulatory documentation
  • Support compliance with RCDSO, AAID, and CE accreditation requirements

Qualifications

  • 5+ years of experience in dental administration, dental assisting, CE management, or healthcare education
  • Strong organizational and multitasking skills with flawless attention to detail
  • Excellent written and verbal communication
  • Proficient with Microsoft Office, Google Workspace, and CRM systems
  • Experience with coordination, scheduling, and professional communication
  • Ability to work some weekends (course weekends), early mornings, and evenings as required
  • Dental knowledge and understanding of clinical workflows is an asset
  • A polished, professional presences someone who represents the Ti-Max brand with excellence

What We Offer

  • Competitive salary
  • A dynamic, mission-driven work environment
  • Collaborative team culture focused on growth and excellence
  • Opportunity to work alongside leading experts in dentistry
  • Professional development and educational opportunities within Ti-Max

How to Apply

Please send your resume, short cover letter, and availability to:

Job Types: Part-time, Permanent

Pay: $22.97-$43.12 per hour

Work Location: In person

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