Facilities Administrator

6 days ago

Calgary, Alberta, Canada Adecco Full time $42,000 - $72,000 per year

Adecco is currently hiring a temporary full-time detail-oriented and organized
Facilities Administrator
to support the daily operations of our client's Facilities team in Calgary, AB. This role plays a key part in financial administration, vendor payment processing, and operational coordination, ensuring smooth and efficient facility management across the organization.

  • Pay Rate: $34.00/hour (based on experience)
  • Location:
    Calgary, AB
  • Job type:
    Temporary | Full-time | 4–8-week contract

Here's why you should apply:

  • Paid weekly accurate and on time
  • Strong health and safety programs
  • Medical and dental benefits once qualified
  • Free training programs
  • New and quicker onboarding process

Responsibilities:

  • Process invoices through Microsoft Dynamics 365 (D365), including purchase order receiving and submission to Accounts Payable with accurate coding.
  • Create and manage purchase requisitions (REQs) and purchase orders (POs).
  • Support project-related invoice processing and ensure timely payment completion.
  • Accurately code and reconcile bank credit card transactions within established timelines.
  • Assist with month-end accruals and financial reporting requirements.
  • Monitor and respond to requests from the Facilities inbox and ServiceNow.
  • Support work authorization requests and assist with ongoing facility operations.
  • Provide backup support to the Facilities Coordinator as needed to maintain service continuity.
  • Coordinate travel arrangements for team members, ensuring cost-effective and compliant bookings.
  • Serve as backup to reception during absences, such as illness or vacation coverage.
  • Perform general administrative tasks and provide cross-functional assistance to ensure seamless operations within the Facilities team.

Qualifications:

  • Previous administrative experience, ideally within a facilities or operations environment.
  • Proficiency in Microsoft Dynamics 365 (D365) or a similar ERP system.
  • Strong organizational skills with a high level of accuracy in data entry and coding.
  • Ability to manage multiple priorities and meet tight deadlines.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Must be legally eligible to work, and reside in Canada

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