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Accounts Payable Specialist

2 weeks ago

Hamilton, Ontario, Canada OmniaBio Full time $60,000 - $90,000 per year

Description
Position at OmniaBio

Position Summary
At OmniaBio, we rely on a meticulously prepared financial data to drive our business forward. The Accounts Payable Specialist keeps that system running smoothly by supporting the management of our cash flows through accurate recording and tracking of vendors and suppliers' invoices. We are searching for a skilled financial specialist to join our team to help process, track, and record payables in an accurate, efficient, and timely manner. The Accounts Payable Specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. The successful candidate will be a well-organized individual who can set and manage various stakeholders' expectations and is able to drive continuous improvements and best practices in a fast-paced environment.

Key Responsibilities
The employee's services include, but are not limited to, the following:

  • Process vendor invoices in the ERP system (SAP S4/Hana) while ensuring accuracy of general ledger (GL) coding.
  • Ensure proper approvals are captured in accordance with the company's delegation of authority policies.
  • Respond to vendor inquiries as required.
  • Work with procurement teams and other authorized personnel to ensure timely resolution of invoice discrepancies
  • Process employee expense reports in Concur or MS Excel.
  • Prepare payment batches for approval prior to release.
  • Assist with vendor maintenance and item set-up in the accounting system.
  • Assist with the preparation of month-end accruals.
  • Reconcile balance sheet accounts regularly.
  • File/archive documents and assist with ad-hoc administrative duties.
  • Support the accounting for Capital Assets and corresponding depreciation calculations and journal entries
  • Strictly adhere to all compliance requirements, specifically with respect to taxation matters

Qualifications

  • Associate's degree or equivalent in business or accounting discipline
  • 3+ years of working in an office setting supporting a business function
  • Proficient with the Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with ERP systems, SAP a plus

Desired Characteristics

  • Well organized
  • Exceptional communication skills with the ability to articulate complex financial issues
  • High ethical standards
  • Strong service orientation
  • Ability to understand complex issues and financial linkages in applying knowledge
  • Ability to manage shifting priorities and meet deadlines in a dynamic environment
  • Analytical and insightful
  • Problem solver
  • Diligent and accurate in preparing deliverables
  • Confident in approach
  • Active listener
  • High integrity and transparency
  • Collaborative, team player
  • Values diversity and being respectful of others

OmniaBio is a developing organization and represents a fluid working environment. Flexibility and adaptability are essential, and duties will be influenced by the needs of the organization.

Applicants must be legally eligible to work in Canada.

An applicant's compensation package is finalized once the interview process is concluded and accounts for the nature of the role as well as the experience, competencies (job knowledge, skills and abilities) of the applicant and internal equity.

OmniaBio is committed to accessibility, diversity, and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process, providing the applicant has met the bona fide requirements for the open position. Applicants should make their requirements known once contacted to schedule an interview, or when the job offer has been made.