Front Desk Coordinator – Real Estate Office

3 days ago


Thornhill, Ontario, Canada Nave Real Estate Brokerage Inc. Full time $40,000 - $80,000 per year

Job Overview

We are looking for a professional, organized, and real estate–savvy Front Desk Coordinator to join our growing team. If you thrive in a fast-paced office environment, love working with people, and have strong real estate admin experience — this role is for you.

You'll be the first point of contact for our clients and partners, while also playing a key role in supporting our real estate agents and back office.

Duties

  • Welcome and assist clients, guests, and vendors in a professional manner
  • Answer incoming calls, manage emails, and coordinate appointment scheduling
  • Maintain and update office calendars, listing documentation, and client files
  • Provide administrative support to real estate agents and office staff
  • Coordinate communication with legal, mortgage, and external partners
  • Keep the front desk and office space clean, organized, and client-ready

Skills

  • Minimum 2 years of experience working in a real estate office (REQUIRED)

Familiarity with industry tools such as:

→ LoneWolf (Back office/transaction management)

→ BrokerBay (Showing scheduling)

→ TRREB MLS System (Listing & search platform)

→ WebForms / AuthentiSign / DocuSign (Digital signatures & forms)

→ Microsoft Office & Google Workspace

Strong communication and multitasking skills

Highly organized with great attention to detail

Professional attitude and appearance

Job Type: Full-time

Pay: From $20.00 per hour

Ability to commute/relocate:

  • Thornhill, ON: reliably commute or plan to relocate before starting work (preferred)

Experience:

  • Real estate appraisal: 1 year (required)

Work Location: In person


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