Front Desk Coordinator – Real Estate Office
3 days ago
Job Overview
We are looking for a professional, organized, and real estate–savvy Front Desk Coordinator to join our growing team. If you thrive in a fast-paced office environment, love working with people, and have strong real estate admin experience — this role is for you.
You'll be the first point of contact for our clients and partners, while also playing a key role in supporting our real estate agents and back office.
Duties
- Welcome and assist clients, guests, and vendors in a professional manner
- Answer incoming calls, manage emails, and coordinate appointment scheduling
- Maintain and update office calendars, listing documentation, and client files
- Provide administrative support to real estate agents and office staff
- Coordinate communication with legal, mortgage, and external partners
- Keep the front desk and office space clean, organized, and client-ready
Skills
- Minimum 2 years of experience working in a real estate office (REQUIRED)
Familiarity with industry tools such as:
→ LoneWolf (Back office/transaction management)
→ BrokerBay (Showing scheduling)
→ TRREB MLS System (Listing & search platform)
→ WebForms / AuthentiSign / DocuSign (Digital signatures & forms)
→ Microsoft Office & Google Workspace
Strong communication and multitasking skills
Highly organized with great attention to detail
Professional attitude and appearance
Job Type: Full-time
Pay: From $20.00 per hour
Ability to commute/relocate:
- Thornhill, ON: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Real estate appraisal: 1 year (required)
Work Location: In person
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