Leasing Agent

Company Overview

'Presidential Management Group is a diverse and dynamic company specializing in property management and operational services. With multiple locations and a portfolio of well-maintained properties, we are committed to creating secure, sustainable, and thriving environments for both our employees and tenants. Our mission is to foster sustainability, enhance security, and improve the quality of life for everyone who interacts with our properties. We prioritize organization, efficiency, and strong relationships, ensuring that our team and communities flourish together. As an employer, we offer a supportive workplace where employees are valued, encouraged to grow, and provided with opportunities to advance in their careers. Join us and be a part of a company that invests in people, properties, and a better future'

'Job Summary'

The Leasing Agent oversees all leasing activities for four residential buildings in the Penticton area. This role manages advertising, showings, tenant screening, lease signing, move-in/move-out inspections, and building oversight. A major component includes conducting building inspections focused on cleaning quality and identifying missed maintenance issues, managing cleaners and cleaning hours, and ensuring all maintenance concerns are properly entered into Buildium.

'Responsibilities'

' Assist prospective tenants by providing detailed property information and guiding them through the leasing process.

• Key Responsibilities

Leasing & Tenant Relations

• Respond to rental inquiries via phone, email, and online portals.
• Advertise vacancies on rental websites, social media, and company platforms.
• Schedule and conduct professional suite showings.
• Pre-screen applicants and perform reference, employment, and credit checks.
• Explain tenancy terms and guide applicants through the application and approval process.
• Prepare and execute lease agreements, renewals, and addendums.
• Maintain communication with prospective and current tenants.

Move-In / Move-Out Management

• Complete detailed move-in and move-out inspections with photos and accurate forms.
• Document suite conditions and ensure tenant understanding of responsibilities.
• Collect security deposits and initial rent payments.
• Record damages or required cleaning at move-out.
• Coordinate turnover work with cleaners and maintenance.

Building Inspections & Reporting

• Perform scheduled and unscheduled building inspections across all four properties.
• Assess:
• Cleaning quality in common areas, hallways, entrances, and vacant suites.
• Suite readiness before and after move-ins and move-outs.
• Missed maintenance issues, safety hazards, or repair needs.
• All maintenance concerns must be entered directly into Buildium immediately, including photos and detailed notes.
• Escalate urgent or safety-related issues to the office and maintenance team promptly.
• Ensure accurate and timely reporting so issues are not missed or undocumented.

Cleaner Management

• Manage all cleaners, including scheduling, assigning buildings/units, and approving hours.
• Ensure compliance with cleaning standards and timelines.
• Provide feedback and follow up on incomplete or substandard work.
• Communicate regularly with the Property Manager regarding cleaner performance and hours.

Maintenance Reporting & Workflow

• Enter all maintenance issues into Buildium with full detail.
• Notify the office of high-priority or urgent issues.
• Coordinate access for maintenance teams when required.
• Track progress of maintenance items entered in Buildium to ensure follow-through.

Advertising & Marketing

• Create and update rental listings with accurate suite information and photos.
• Monitor listing performance and adjust advertising as needed.
• Remove ads promptly when units are leased.

Administration & Documentation

• Maintain complete digital tenant files.
• Update leasing status reports, vacancy lists, and turnover schedules.
• Issue all tenancy forms (RTA forms, notices to enter, inspection reports, etc.).
• Assist the office in ensuring compliance with the Residential Tenancy Act.

Qualifications & Skills

• Experience in property management, leasing, or customer service preferred.
• Strong organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency with computers and willingness to learn Buildium.
• Valid driver's licence and reliable transportation.
• Strong attention to detail for inspection and reporting work.

Working Conditions

• Travel between multiple buildings in the Penticton area required.
• Physical ability to conduct building inspections, including stairs, basements, and exterior areas.

Job Types: Part-time, Permanent

Pay: From $25.00 per hour

Expected hours: 25 per week

Work Location: In person