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Administrative Assistant, Financial Services
2 weeks ago
West Hants Regional Municipality is a diverse collection of rural & urban communities conveniently located in equal proximity to Halifax, the Valley, and Truro; yet its own cultural blend that brings quality family living, diversity, fun & festivities, and service centres together. If you are enthusiastic and driven and want to be part of a fun, energetic and welcoming team; we're INSPIRED and ask you to keep reading
We strive to be an inclusive and diverse workforce that is representative, at all job levels, and of the citizens we serve. We welcome applications from Indigenous, Inuit and Metis People, African Nova Scotian's, and other racially visible people, persons with disabilities, members of the 2SLGBTQQIPAA community, and femme-identifying people. If you are a member of one of the equity groups, you are encouraged to self-identify, either in your cover letter or resume.
If you are inspired by this work environment, you are encouraged to apply for our Administrative Assistant, Financial Services position.
The Administrative Assistant provides administrative and secretarial support to the Director, Financial Services and members of the Financial Services Department. Assist the Financial Services Customer Services team in creating a welcoming atmosphere for residents.
Duties
Handles various administrative tasks, such as but not limited to:
- Purchasing and maintaining office supplies inventory
- Input purchase order for Financial Services
- Performs duties as requested, such as photocopying, occasional correspondence, typing, etc.
- Perform administrative duties for Finance committees, including but not limited to meeting agendas, advertising, minutes, correspondence, etc.
- Provide support to the Director, Financial Services, including but not limited to completing research, reviewing reports and presentations, scheduling meetings, reconciling department visa, insurance files, and drafting correspondence, etc.
- Procurement support for Financial Services.
- Review of communication strategies; generates and distributes communication updates for department as required.
- Updates Financial Services section of municipal website as required.
- Schedules meetings and provides meeting support for Financial Services department as required.
- Manage postage balance and pick up and deliver mail to the post office. Act as back up for processing incoming mail.
- Assist the Utility and Tax Clerk with outgoing mass mail-out, by working with Printing Service Provider.
- Manage Financial Services record management and lifecycle schedules.
- Support the annual review of Financial Services space for occupational health and safety concerns, by scheduling and following up on any work that needs to be completed.
- Represent Financial Services, on the Communication Committee.
- In partnership with the Customer Services Team, ensure the reception area is tidy, with current materials, and welcoming to all.
- Acts as backup to the front-end services during staff shortages (i.e. waiting on customers and answering incoming calls).
- Provide the Financial Services department support on various projects.
Qualifications
- Excellent communication skills, both verbal and written
- Strong organizational skills
- Minute Taking ability is considered an asset
- Diploma in Administration/Business Administration would be considered an asset
- Highly proficient with Microsoft Office software
- Ability to analyze data, maintain accuracy, and perform detail oriented tasks
- Strong work ethic, resourceful, and takes pride in providing a safe and inclusive space for community members
- Willingness and ability to learn new process, systems, and software
What We Offer:
- Regular hours are Monday – Friday, 8:30am-4:30pm (35 hours per week)
- Overtime opportunities as required
- Annual vacation leave
- Competitive benefits package including health, dental, and wellness benefits
- Company match pension plan
A copy of the job description can be found by clicking on the following link:
Employment OpportunitiesThe Regional Municipality of Windsor-West Hants
Personal information collected through the recruitment process will be used solely to determine eligibility for employment and handled in accordance with the Freedom of Information and Protection of Privacy Act, Nova Scotia.
Qualified applicants are invited to submit their CV or resume with cover letter (merged into one PDF document) with "Administrative Assistant, Financial Services" in the subject line no later than 4:30pm on October 20, 2025, to the attention of Katie Rose, HR Manager at
Job Type: Full-time
Pay: $47,032.00-$63,493.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Work Location: In person
