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Finance Coordinator

2 weeks ago

Toronto, Ontario, Canada PACE Independent Living Full time $54,988 - $61,889 per year

FINANCE COORDINATOR
PACE is a non-profit community support service organization that provides support services to adults with disabilities who are committed to living independent lives. PACE provides support services to more than 350 individuals, who have a variety of disabilities. We operate 7 supportive housing sites where people live independently along with a Community Outreach program that provides support services in people's homes. PACE has been accredited with
Accreditation Canada
, since 2010. PACE achieved the highest rating of Accredited with Exemplary Standing in our last survey in May 2022.

We encourage you to review our website to learn more about us at

Position Overview
PACE is looking for an integral member of the Financial Services Team.

Reporting to the Finance Manager, the
Finance Coordinator
is responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial and administrative operations.

This position is full-time (40 hours per week), Monday to Friday. Given the nature of the role, some nonstandard hours may be required including periodic nights and weekends.

Salary:
$54,988 to $61,889

Benefits

  • Comprehensive group benefit package
  • RRSP match
  • Employee Assistance Program
  • Hybrid remote - requiring 3 days weekly in office (M6A 3B6)
  • Paid time off policies to support work-life balance

Responsibilities
Accounts Payable & Accounts Receivable (40%)

  • Processes accounts payable and accounts receivable transactions.
  • Efficiently and accurately process vendor invoices and payment requests including: account coding, batching, authorization verification, approval limits & recurring payments, etc.
  • Issues and enters invoices for services provided.
  • Ensures departmental allocations are accurate.
  • Monitors and tracks invoices, expense claims and reimbursements.
  • Processes employee expenses.
  • Reconciles petty cash and credit cards.
  • Ensure appropriate approval and supporting documentation exists for all invoices and cheque requests.
  • Enters cash receipts.
  • Follows up on payment for outstanding invoices.
  • Coordinates deposits and payments.
  • Works closely with Scheduling Manager to ensure all third-party temporary agency invoices are verified, match billed hours and process.
  • Maintains approval, and supporting documentation for audit purposes.
  • Prepare monthly reports and remittances for WSIB, pension and union dues.
  • Processes monthly group benefits invoices.

Vendor Management (5%)

  • Sets up and maintains vendor records.
  • Collects and verifies vendor documentation
  • Monitors invoice submissions and ensures timely processing.
  • Responds to vendor inquiries about payments or account status.
  • Flags any issues or inconsistencies with invoices.

Biweekly Payroll Backup – Backup Support (30%)

  • Inputs non-union timesheets.
  • Enters miscellaneous payments for expense reports and petty cash.
  • Sets up pension contributions based on applicable union eligibility.
  • Sets up union dues deductions based on applicable union.
  • Runs Payroll Register and confirms correctness of data.
  • Uploads payroll file to bank for employee deposits.
  • Issues Record of Employment as required.
  • Processes Garnishees in accordance with CRA, Family Support, etc.
  • Prepares CRA remittance.
  • Prepares WSIB monthly report and reconciles WSIB annual returns.
  • Submits union dues to respective Union.
  • Updates Group Benefits monthly taxable benefits file.
  • Monitors pension eligibility, terminations, prepares and submits pension contributions

Other Duties (25%)

  • Maintains third-party temporary Agency files for the purpose of PSW $3 Wage Enhancement.
  • Assists with completion of Annual Charity Return and maintains Board of Directors worksheet.
  • Assists with OHRS Trial Balance reporting.
  • Reviews Supplier Agreements/Contracts and tracks expenses by department & updates Supplier Contract Database.
  • Ensures the various filing systems are maintained.
  • Maintains the safekeeping and lending of the corporate credit/charge cards.
  • Assists with the development/review of financial policies, procedures, standards, and best practices.
  • Promotes best practices to implement and maintain effective financial systems.
  • Provides back-up to the Financial Analyst.

Qualifications
Education

  • Post-secondary certificate/diploma in Financial Courses of Study (Accounting, Bookkeeping or a related discipline) is required

Eperience

  • Two (2) years related experience, preferably in a not-for-profit organization.
  • Strong Microsoft Office and Sage 300/MS Dynamics or similar accounting program.
  • Payroll processing experience using GoldCare (strongly preferred), Ceridian, ADP or equivalent.
  • Experience working in a unionized environment is an asset.
  • Knowledge of Generally Accepted Accounting Principles (GAAP) is required.
  • Experience with ACCPAC/Sage or similar accounting program
  • Payroll processing experience using GoldCare, Ceridian, ADP or equivalent.

Skills

  • Excellent attention to detail.
  • Good problem-solving skills, judgement and initiative skills.
  • Strong verbal and written communications skills, client service orientation, demonstrated problem-solving skills.
  • Excellent organizational skills, with the ability to manage a high volume of work, priorities and competing time demands.
  • Ability to maintain highest level of ethical conduct in safeguarding sensitive, confidential, financial, HR and company information.
  • Ability to work accurately, efficiently and effectively both independently and as a part of a team.
  • Ability to remain calm during crisis, conflict or difficult situation.
  • Continuous learning mindset to stay up to date on industry standards.

Why Join Our Team

  • Purpose-driven work: Contribute to the success of non-profit organizations that are making a difference in our community.
  • Flexible work-life balance: Enjoy the flexibility of remote work options and a manageable schedule that allows you to prioritize your personal life.
  • Collaborative and supportive environment: Join a team that values teamwork, mutual support, and a positive workplace culture.