Accounts Payable Coordinator/ Clerk

1 day ago

Niagara Falls, Ontario, Canada NIACON LIMITED Full time $55,000 - $60,000 per year

The Accounts Payable Coordinator is responsible for but not limited to:

  • Calculate, prepare and issue documents related to accounts, invoices, account statements

  • Create project accounts in the accounting system

  • Use NIACON's best practices to work with Project Managers to manage approvals and trade payments

  • Maintain and track all project related records, including contracts and change orders

  • Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,

· payroll, PO's, cheques, invoices, and cheque requisitions

  • Prepare cheques

  • Post journal entries, reconcile accounts, maintain general ledgers

  • Close out project accounts upon completion

  • Assist in the preparation of year end audit files and analysis

  • Set up and maintain manual and computerized filing systems

  • Monitors compliance to contract requirements ensuring all conditions are satisfied before

· approval of the final invoice

  • Review SAGE records for proper accruals, compare them to invoices, and process for

· payment as appropriate

  • Investigate invoicing discrepancies

  • File processed invoices for further retention activities (scanning/archiving)

  • Respond to vendor payment inquiries concerning payment

  • Maintain vendor databases

  • Process employee expense reimbursements

  • Monitor and reconcile assigned vendor statements

  • Assist in preparation of the weekly payment proposal

  • Managing the general NP Mailbox

  • Entering and Updating receipts in the purchase order (PO) system

  • Resolving typical accounts payable issues including receiving errors

  • Coordinating issue resolution with both vendors and internal team members

  • Keying payments and journal entries into the ERP system

  • Calculating and verifying accuracy of vendor transactions

  • Responsible for proper allocation of charges

  • Performing other duties as required

  • Credit cards reconciliation

  • Utility bill payments

Requirements:

  • Min 1 year of experience working for a General Contractor

  • Min 3 years of AP related experience

  • Min 1 year experience working with Sage 100, Procore and Excel

  • Team focused and highly detail oriented

  • Ability to multi-task and willing to learn new skills

  • Strong communication skills verbal and written

  • College Diploma or University Degree in Accounting field of study

Compensation: $55,000 to $60,000 per year

Vacation: 2 weeks per year

Benefits:

· 2 paid sick days per year

· 1 paid personal day per quarter

· RRSP Matching

· Health and Dental Benefits

· Health and Wellness Program ($400 per year)

· Work-from-home 1 day per week

· Profit Sharing

Job Type: Full-time

Pay: $78,395.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Profit sharing
  • RRSP match

Work Location: In person

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