Part-Time Real Estate Administrative Assistant

Location: Paris, Ontario

Hours: 10–20 hours per week (flexible — work on your own time as long as the work gets done)

Pay: $20.00+/hour (depending on work experience)

Schedule: Flexible — work from office preferred; hybrid available once trained

We're seeking an energetic, customer-service-oriented, and proactive individual who is passionate about real estate, marketing, and providing exceptional client experiences. This role is perfect for someone who is organized, creative, and thrives in a fast-paced, team environment.

As part of our growing real estate team, you'll play an essential role in keeping daily operations running smoothly, supporting sales representatives, and helping strengthen our community and client relationships.

Key Responsibilities

• Prepare and assist with real estate paperwork
• Upload listings to the MLS system and assist with CMA and listing packages
• Manage and update CRM, website, and social media platforms
• Create marketing materials using Canva and manage Mailchimp campaigns
• Write and schedule blogs, newsletters, and social media posts
• Write personal note cards for clients — birthdays, holidays, and thank-yous
• Develop personal touches — such as pop-by gifts and fun seasonal ideas
• Coordinate vendors, photographers, and stagers
• Handle light office duties (watering plants, maintaining a tidy workspace, etc.)
• Support team events, community initiatives, and marketing projects
• Provide daily administrative and client support to sales representatives
• Be the first point of contact at the sales office via email, and in-person inquiries
• Work occasional evenings and weekends for team events or community events

Core Administrative Areas

• Enter, organize, and track data daily in the team CRM system
• Prepare and file key documents (both hard copy and electronic), including purchase agreements
• Manage inbound and outbound communications with professionalism and confidentiality
• Provide excellent service to clients, agents, and external partners
• Support brokerage operations with consistent accuracy and attention to detail

Requirements

• Completion of high school (post-secondary education in administration preferred)
• Minimum 1+ year of administrative experience (real estate experience an asset)
• Knowledge of the local and GTA real estate markets and ability to operate MLS systems
• Strong computer proficiency: Excel, Word, Outlook, and Microsoft Teams
• Skilled with Canva, Mailchimp, and social media management tools
• Familiar with SEO, Google Ads, or paid social advertising (an asset)
• Must be well-presented, articulate, outgoing, and enthusiastic
• Excellent verbal and written communication skills
• Critical thinker with strong problem-solving abilities
• Able to multitask and adapt in a fast-paced, ever-changing environment
• Self-motivated and capable of working with minimal supervision
• Must have own laptop, cell phone, and reliable vehicle with valid driver's licence
• Must be available for flexible hours, including occasional evenings and weekends

Why Join Us?

• Flexible schedule — work at your own pace as long as tasks are completed
• Supportive, community-minded team
• Hybrid work option after training
• Opportunity for growth within an established, respected real estate team
• Creative, professional environment that values initiative and independence
• Exposure to a thriving local real estate market

Application Questions

• Do you have experience with running ads on Google and social media platforms?
• How many years of experience do you have as a real estate admin or in client service?Are you self motivated?

Work Location: Hybrid — based in Paris, Ontario

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: No less than 10 per week

Application question(s):

• Do you have your own laptop, cell phone and vehicle?

Work Location: Hybrid remote in Paris, ON N3L 1L3