Technical Secretary

The Construction Index Ltd6 days ago

Hamilton, Ontario

Mid Level

full_time

Competitive salary

Competitive annual bonus

Contributory pension scheme

• Company: Bellway Homes
• Salary: Competitive
• Type: Full Time
• Region: Scotland
• Town/City: Hamilton
• Posted: 09/10/2025
• Listed in: Administration & Secretarial
• Reference: 292383CON

Job Description At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK's largest house builders. Our Scotland West Division are looking to recruit a Technical Secretary to join the Division's Technical/Commercial function.

The Role

The role of Technical Secretary supports the Office Manager in the day to day running of departments and provides secretarial and administration support to the Technical and Surveying Team/Department.

Overall Principle Accountabilities Of The Role Include Secretarial duties for the department including, but not limited to, diary management, organising meetings and email management.

General administrative duties including, but not limited to, department holiday management, stationary orders, filing, typing, dealing with incoming and outgoing post for the departments, archiving.

Updating and managing databases specific to the departments.

Collating board report information.

Maintain updates of departmental procedures, and distribution.

Assisting with charity events, divisional presentations/seminars as and when required.

Provide relief switchboard and reception cover as and when required.

Technical Team – Specific Accountabilities

Logging of invoices from NHBC, ensuring accuracy and confirming information for the accounts team.

Supporting with postal addresses for new sites.

Registration of new sites with NHBC.

Providing Sales Information for sites.

Documentation control using departmental specific systems.

Commercial Team – Specific Accountabilities

Maintaining COINS database for subcontractors.

Obtaining waste data on a monthly basis.

Ordering site consumables, protection material and site signage.

Obtaining timber data on a monthly basis.

Assisting with raising/issuing rebate invoices and collection of monies.

Dealing with local supplier chains.

Specific accountabilities listed above may require training, this will be provided in the role.

Experience Experience, Qualifications and Skills

Experience of working within a busy and fast-paced administration role.

Experience of working with in the construction industry desirable.

Qualifications And Training GCSE Maths and English – Grade 4/C or above (or equivalent)

Skills and Aptitude

Good interpersonal skills.

Excellent organisation and administration skills, including good attention to detail.

Ability to work on own as well as part of a team.

Works effectively to deadlines under pressure and competently works on multiple tasks simultaneously.

Ability to wok to own initiative.

Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems.

Committed to diversity and inclusion

The Role and Working Conditions

Willing to be flexible in respect to day to day duties and hours worked.

Office based role with flexible working and core hour options available.

In Return We Can Offer You Competitive salary

Competitive annual bonus

Contributory pension scheme

25 days holiday, plus bank holidays

Access to discounts and benefits portal

ShareSave Scheme

Cycle to Work Scheme

Life assurance

Holiday Purchase Scheme

Earn and Learn Opportunities

We reserve the right to close this vacancy if a large volume of applications are received.

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