Facilities Manager

The FACILITIES MANAGER will be responsible for operational oversight, repair, + maintenance of commercial, industrial, + retail properties. With a mandate to ensure facilities are safe, efficient, compliant, + cost-effective, the FACILITIES MANAGER will also be responsible for building systems + overseeing subcontractor performance to maintain accountability and transparency. This role requires strong technical expertise, organizational skills + a proactive approach to developing systems + processes that drive consistency + operational excellence.

Responsibilities
**Maintenance + Operations

Systems + Process Implementation

Requirements
Competencies
Benefits**

• Develop, implement, + oversee preventative maintenance schedules for building systems (HVAC, boilers, chillers, electrical, plumbing, lighting).
• Conduct regular inspections of facilities, equipment, + grounds, ensuring issues are documented, prioritized, + resolved promptly.
• Directly perform minor repairs + troubleshooting; coordinate specialized contractors for complex or technical repairs.
• Monitor building automation systems + ensure optimal operation of mechanical + electrical equipment.

• Oversee cleaning, waste removal, pest control, landscaping, snow/ice removal, + security services. Subcontractor + Vendor Accountability

• Establish clear performance expectations + service-level agreements (SLAs) with all subcontractors.

• Conduct routine audits of subcontractor performance against contracts + KPIs.
• Implement + maintain systems for logging vendor response times, quality of work, + cost tracking.
• Ensure subcontractors comply with site safety requirements, health + safety legislation, + insurance coverage
• Escalate + resolve deficiencies, enforcing accountability through corrective action plans when necessary.
• Develop + maintain a facilities management system to track maintenance schedules, work orders, + compliance records.
• Standardize reporting tools + dashboards to provide visibility on building performance + vendor activity.
• Implement digital logbooks for inspections, incidents, + contractor attendance.

• Create emergency preparedness procedures, documentation, + training to ensure readiness across all properties. Safety + Compliance

• Ensure compliance with building codes, fire + life safety regulations, + occupational health + safety standards.

• Lead building evacuation procedures + emergency response efforts in coordination with first responders.

• Perform + log fire safety checks, life safety system tests, + emergency lighting inspections. Financial + Administrative

• Develop + monitor facilities-related budgets; track expenditures + approve invoices.

• Identify cost-saving opportunities through vendor negotiations + proactive maintenance planning.

• Provide regular reporting on facilities performance, maintenance backlog, + vendor accountability. General

• Maintain strong relationships with commercial tenants, addressing facility-related concerns quickly + professionally.

• Ensure common areas, loading zones, + parking lots are functional, safe, + well-maintained.
• Provide after-hours on-call coverage for urgent facility issues on a rotational basis.
• 5+ years of facilities management experience across commercial, industrial, or retail portfolios.
• Hands-on technical knowledge of building mechanical, electrical, plumbing, + life safety systems.
• Proven experience in subcontractor management, system implementation, + vendor accountability.
• Strong problem-solving + decision-making skills.
• High level of accountability + results orientation.
• Proactive + process-driven mindset with the ability to design + implement systems.
• Strong communication, negotiation, + collaboration skills.
• Physical ability to conduct inspections + perform maintenance tasks when needed.
• $70,000-$80,000 annual base salary
• Company vehicle
• Company issued cell phone
• 3 weeks vacation
• Benefits