Proposal Specialist

Since 1974, Carmacks Enterprises Ltd. has grown from a small municipal road contractor, to a multi-faceted general civil construction service and highway maintenance organization. Operating throughout Western Canada, Carmacks Enterprises is an industry leader in handling all aspects of heavy civil construction.

Reporting to the Proposal and Marketing Manager, the Proposal Specialist will be responsible for assisting with the timely management and production of proposal responses (EOI, RFQ, RFP, RFQ, SOQ, etc.). Working in close collaboration with the Pursuit Team, the Proposal Specialist will support strategy development (i.e. win themes / strategies), schedule and attend meetings, record and distribute pursuit meeting minutes, manage pursuit documentation, and coordinate with content contributors / SMEs.

What is the role?

• Delivery of compliant, accurate, effective and professionally produced proposal submissions within client-defined time frames
• Write and edit proposal content including cover letters, executive summaries, project descriptions, qualification summaries, project methodology and resumes, ensuring that content that is technically correct and clearly conveys a compelling story that resonates with the Client / Consultant, incorporates win themes / strategies
• Leverage organizational skills to define and manage the proposal response plan, section assignments, and schedule (including proposal color reviews) to ensure that internal deadlines are met and final deliverables are of high quality
• Organize and actively lead proposal status meetings
• Coordinate and review / edit proposal input from a variety of Pursuit Team members / entities, typically involving contributions from engineering, production, finance, commercial, legal, execution teams, and individual / specialty contributors
• Lead document control activities, such as downloading proposal files from client portals, managing client portal passwords and the overall maintenance of internal proposal file structure, as required
• Create and maintain a library of resumes, project profiles, presentations, photos, graphics that adhere to brand standards, ensuring that reviews / approvals are acquired, when necessary
• Create content, presentations, and other proposal-related collateral, as required, that adhere to brand standards, ensuring that reviews / approvals are acquired, when necessary
• If required, assist with the coordination of ongoing marketing activities; including but not limited to, the coordination of company newsletters and email communications
• If required, assist with reviewing internal and external documents for content, grammar, and formatting
• Supporting business development and strategic initiatives), as required
• If required, will provide support to the Marketing and Communications Team

What do we value?

• Minimum of 5 years of experience coordinating teams to develop technical corporate proposals, preferably in the construction
• A certificate, diploma, or degree in Business, Marketing, or Communications is considered an asset.
• Working knowledge of proposal and marketing procedures
• Excellent computer (specifically Word and PowerPoint), writing, and superior proofreading skills.
• Knowledge of the construction industry is considered an asset.
• Proficiency in Adobe Creative Suite, particularly InDesign, is a valuable asset.
• Completion of or progress towards Association of Proposal Management Professionals (APMP) Certification is an asset.

What's in it for you?

• Competitive compensation package
• Dental care
• Extended health care
• Annual boot allowance
• Matching RRSP
• Employee stock purchase plan
• Employee assistance program
• Maternity top-up program
• Second parent leave program
• Free On-site parking
• Growth Opportunities
• Company events

Carmacks is proud to be an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, gender identity or gender expression, age, disability or veteran status. Carmacks believes in building better, together.

Please visit us on the web at to learn more about Carmacks.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Employee assistance program
• Employee stock purchase plan
• Extended health care
• Life insurance
• On-site parking
• Profit sharing
• RRSP match
• Vision care

Ability to commute/relocate:

• Nisku, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your salary expectation?

Experience:

• corporate proposal: 5 years (required)

Work Location: In person