Legal Assistant

Rita Asangarani Law Firm Professional Corporation (Paperless law office) is looking for a full-time Legal Assistant to join their firm. This is your chance to join a fun and progressive team setting digital trends in the profession.

Job Description:

• Full-time Permanent Position. Regularly scheduled hours will be Monday to Friday, 9am-5pm.
• Start date immediate or by late November 2025.
• Hybrid Work Model (three days in office and up to two days working remotely from home).
• Legal Assistant to Head Lawyer, Receptionist, Training for Real Estate clerking. May have the option to bridge to a Real Estate Clerk if interested.

Responsibilities:

• Drafting documents, including Affidavits and other forms and correspondence.
• Accompanying Head lawyer to meetings (in office and out of office) to sign with clients and taking notes.
• Switchboard management and scheduling appointments.
• Assisting on Severances and Co-operative Housing matters. No previous experience needed, we are willing to train for Severances and Co-Operative Housing.
• Data Entry for residential real estate files.
• Screening and intaking potential clients and gathering basic information.
• Greeting and seating clients as well as assisting lawyers in ID verification of clients.
• Communicating by phone and email with clients, courts, and third parties.
• Preparing boardroom for meetings.
• Coordinating workflow and assisting head lawyer in prioritizing and following up on outstanding items.
• Creating and updating document templates and active file lists.
• Creating and following up on invoices for the Head Lawyer
• Scanning documents, maintaining digital filing, opening new digital files, and assisting with other administrative tasks as needed.
• Creating invoices, following up on invoices, and reviewing accounting records.
• Managing task lists to ensure deadlines are met
• Other duties as required.

Skills and Qualifications Requirements:

• 2-year minimum experience with any administrative or receptionist work or being a legal assistant.
• Experience in Real Estate or Real Estate Law is an asset
• Strong working knowledge of MS Office suite (Word, Excel, Outlook) is required.
• Working knowledge of PDFs or PDF editors is recommended.
• Computer skills are required.
• Strong verbal and written communication skills
• Familiarity with Accounting and invoicing software such as Cosmolex or others, is an asset.
• A willingness to learn and follow specific procedures and instructions.
• Strong organizational skills are required.
• Ability to plan, organize and prioritize job tasks to meet tight deadlines.
• Ability to respond effectively and professionally to changes in schedules and priorities.
• Ability to manage calendar scheduling for head lawyer.
• Ability to ensure consistent attention to detail.
• Ability to work independently within a team environment.
• Ability to exercise discretion when dealing with sensitive information.
• A positive, supportive, and professional attitude.
• Ability to speak other languages is an asset.
• Access to a car is an asset.

Benefits/Salary:

• Competitive Health and Dental benefits will be provided after 3 months' probation.
• 2 weeks of vacation and an additional week given from Christmas Eve to New Years Day.
• 12 days of personal/sick time a year (3 days during probation)
• 1 additional mental health day a year.
• Salary will be based on experience with a probation period salary of $21.50/hour (based on a 37.5 hour work week) and a post-probation salary of $43,000.00 to $48,000.00 with a year end bonus depending on performance.

How to Apply

Submit your resume and cover letter to the HR Manager, Samantha LeCompte, by email by November 14th, 2025. Only applicants selected for an interview will be contacted. We thank all applicants in advance for their interest.

Job Types: Full-time, Permanent

Pay: $42,000.00-$48,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Ability to commute/relocate:

• Nepean, ON K2E 8A5: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have access to a car?

Education:

• Secondary School (required)

Experience:

• Reception or Administrative: 2 years (required)
• Legal Assistant: 1 year (preferred)

Work Location: Hybrid remote in Nepean, ON K2E 8A5