Shop Administrator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

We are seeking a highly organized and detail-oriented Shop Administrator to join our fabrication team in Vaughan. As the shop administrator, you'll be supporting both the site and shop office activities. This role is critical for keeping shop projects organized, maintaining accurate documentation, and ensuring smooth day-to-day operations between production, logistics, and management.

Duties and Responsibilities:

• Delivery Scheduling -Coordinate inbound/outbound deliveries, communicate timelines with drivers, vendors, and the production team.
• Documentation Control - Scan, file, and maintain work order packages, fabrication drawings, material certificates, and QA/QC documents according to company procedures.
• Material Tracking - Track materials from receipt to installation. Update inventory, follow material movement, and notify team of shortages.
• MRP Dashboard/Database Administration - Update and maintain the MRP system with order status, material consumption, and production progress. Ensure data accuracy across the database.
• Order Tracking - Monitor all orders through the full process—procurement, fabrication, inspection, and delivery. Communicate status updates to internal teams.
• General Administrative Support - Support the fabrication manager with reports, daily logs, shop paperwork, and other administrative tasks as needed.
• Perform additional related duties as required under the direction of the hiring manager.

Qualification and Job Requirements:  

• Minimum 2 years of administrative experience in a professional, fast-paced, and deadline-driven environment
• Proven ability to work independently with minimal supervision.
• Driven individual with the ability to be adaptable and pivot when required
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and projects simultaneously.
• Excellent verbal, written, and active listening skills.
• Strong problem-solving, research, and decision-making abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and MS Teams; ability to quickly learn company-specific software.
• Effective interpersonal skills with the ability to build and maintain positive working relationships internally and externally.
• Flexible and adaptable, with the ability to adjust to changing priorities.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached