Admin Coordinator

8 hours ago

Vancouver BC VZ K, Canada Blue Sky Counselling & Wellness Clinic Full time $43,400 - $86,800 per year

About Us

Blue Sky Counselling + Wellness Clinic is a mental­-health practice in Vancouver offering both in-person and virtual support. We believe healing happens when people feel genuinely seen, safe, and empowered to move forward. Our experienced team blends traditional therapeutic approaches with mindfulness and body-based practices, creating a holistic space for mind, body, and spirit.

We welcome clients of all genders, cultures, orientations, faiths and backgrounds, and our focus is always on creating trust, connection and meaningful growth. If you're someone who cares deeply about helping people feel supported, organizing things behind the scenes so our therapists can shine, and creating a calm, inclusive clinic experience, you'll feel right at home here.

About the Opportunity

We're looking for an organized, people-oriented Admin Coordinator to keep our clinic running smoothly and ensure every client interaction feels warm, welcoming, and supported.

You'll be the first friendly face clients see and the calm voice on the other end of the line, someone who brings both structure and heart to the day-to-day operations of our office. If you're skilled with JaneApp, comfortable juggling multiple priorities, and enjoy creating a sense of order in a fast-moving environment, we'd love to meet you.

What You'll Do

  • Welcome and assist clients with professionalism and care.
  • Respond to phone calls and emails throughout the day, always with a helpful, compassionate tone.
  • Manage appointment scheduling and ensure the office calendar runs seamlessly
  • Handle day-to-day administrative tasks like data entry, filing, and maintaining organized records.
  • Support clients by answering questions and problem-solving in real time.
  • Keep our reception and meeting rooms tidy and inviting.
  • Jump in where needed to keep things running efficiently.

Who You Are

  • Experience using JaneApp (required).
  • Previous experience in an administrative role (required).
  • Previous experience in a mental health or healthcare setting (required).
  • Experience using Notion (preferred).
  • Strong organizational and multitasking skills, you enjoy keeping all the moving pieces aligned.
  • Genuine passion for creating a supportive client experience.
  • A knack for clear communication, professionalism, and empathy.
  • Comfort using standard office tools and software.
  • A proactive, team-first mindset, you see what needs to be done and make it happen.

What You'll Gain

  • Opportunities for professional development and mentorship within the mental health field.
  • Regular team-building events and a supportive, collaborative environment.
  • A role where your organizational skills directly impact people's access to care and wellbeing.

Expected hours: 10 – 20 per week

Job Types: Part-time, Contract, Permanent

Pay: From $21.00 per hour

Schedule: Wednesday, Thursday daytime + evenings

Education: Bachelor's Degree (required)

Language: English (required)

Work Location: In person

Job Types: Part-time, Permanent

Pay: From $21.00 per hour

Benefits:

  • Flexible schedule

Application question(s):

  • Are you available to work on Wednesdays, Thursdays mornings and early evenings?

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Administrative: 2 years (required)
  • JaneApp CRM: 1 year (required)
  • mental health /rehab office: 1 year (required)

Work Location: In person

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