Project Coordinator, Real Estate

Company: Canada LandsCompany

Location: 100 Queen Street, Suite 1050 , Ottawa , ON

Employment Status: Employee (Full-Time)

Please submit your application by November 19, 2025 at 4:00 pm EST.

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and infrastructure construction-related tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the Regional Office operations.

Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.

• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
• Assists with the development and coordination of consultant selection processes.
• Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives. Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
• Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Prepares and administers contracts, ensuring proper authorization within CLC's delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status. Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC's procurement process.
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
• Researches and reports on industry trends, regulatory context and planning legislation.

Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.

• Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
• Works with the regional/project accountant to provide necessary supporting information/documentation.

• Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:

• • engineering,
• architecture,
• urban planning,

• other construction / development related fields (surveyors, appraisals etc.).

• Minimum of three (3) to five (5) years of experience in land development and/or construction preferred.

• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.

• Project management or contract management training and/or experience required.

• Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.

• Advanced knowledge of Excel, Word, Outlook and Powerpoint required.

• Working knowledge of Microsoft Project, AutoCAD, an asset.

• Bilingualism (English/French) an asset.

Working in an office environment.

WHAT WE DO

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company's goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship and heritage commemoration with all its projects across Canada.

The company's activities ensure that former government properties are redeveloped or managed in accordance with their highest and best use, and that they are harmoniously reintegrated into local communities. Our goal is to help transform surplus parcels and reshape them to meet the needs of Canadians with inspiring and sustainable new neighbourhoods in which they can live, work and play.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.