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Project Design Coordinator
2 weeks ago
At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
Grow with the best. Join a smart, creative, and inspired team that supports operational excellence. The Stantec community unites more than 32,000 employees across over 450 locations on six continents. Our Functional Services Team includes Corporate Development, Finance, HR, HSSE, IT, Legal, Marketing and Communications, Practice Services, Real Estate, and Procurement. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our company stronger.
Your Opportunity
The Corporate Real Estate Team is seeking an experienced Design/Project Coordinator to oversee and coordinate all aspects of tenant interior projects across our extensive portfolio of office locations. As a key member of the Corporate Real Estate Project Management team, you will support all aspects of CRE project processes from validation and pre-design through construction administration, including budgeting, documentation, space fit-outs, interior construction, and decommissioning. You will collaborate closely with corporate real estate project managers and local leadership to ensure projects are completed on time, within budget, and to the highest standards.
In addition to project coordination duties, we are seeking someone with experience interpreting and producing schematic-level construction drawings. You will work under the guidance of an Architect, assisting with architectural schematics and space programming. This role demands exceptional communication and interpersonal skills, as well as the ability to thrive in a fast-paced, high-volume environment.
Your Key Responsibilities
- Assist with the preparation, scheduling, coordination, and monitoring of tenant improvement projects to ensure delivery on time, within scope, and within budget.
- Support Corporate Real Estate project managers, user groups, architects, engineers, and local leadership to determine project specifications, interpret requests, and communicate requirements effectively.
- Assist with project scopes and budgets, maintaining regular budget updates.
- Support the coordination of design, procurement, and construction phases.
- Generate and maintain project planning documentation, including schedules, budgets, cost control processes, and work breakdown structures.
- Act as a secondary point of contact for projects and support communication of project status to all participants.
- Coordinate company-dictated vendors (e.g., AV, IT, FF&E, security) into the construction schedule.
- Assist with consultant and construction manager procurement, including documenting interviews, analyzing responses, and preparing recommendations for award.
- Under the direction of an Architect, assist with developing designs and test fits for internal CRE projects.
- Coordinate architectural design with selected design teams, engineering consultants, and specialty disciplines.
- Evaluate and implement design changes introduced by internal stakeholders.
- Review shop drawings and submittals, respond to RFIs, and prepare site observation reports.
- Monitor project progress, address issues, and prepare detailed reports ensuring adherence to health and safety standards.
- Ensure compliance with codes, QA/QC policies, company standards, and specifications.
- Support multiple projects simultaneously with minimal supervision.
- Participate in value engineering and basic cost estimating.
- Manage punch lists, warranty, and closeout activities.
- Participate in project and site meetings; prepare and distribute meeting minutes.
- Establish yourself as a trusted partner to local leadership.
- Continuously contribute to team excellence in design, delivery, and communication.
