Administrative Assistant

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As an Administrative Assistant to the Chief Housing Officer (CHO) you will provide senior administrative support to the Chief Housing Office, and the Housing Collaborative Committee and related sub-committees. Primary duties include:

• Manage the CHO's scheduling and inbox.
• Coordinate and schedule meetings, compile and distribute agendas and meeting materials and take meeting minutes.
• Liaise with Council members, the Mayor's office, representatives of the provincial and federal governments, and other internal and external clients to prepare, edit and distribute reports.
• Prepare and distribute correspondence, maintain electronic and hard copy files, process mail, update and maintain manuals and contact lists, and respond to or redirect inquiries from clients.
• Support the records management for the office including establishing file structures, reviewing transitory records and responding to Freedom of Information and Protection of Privacy (FOIP) requests.
• Reconcile credit card statements.
• Coordinate logistics for special events such as town hall meetings, property tours and conferences.
• Provide technical support for tracking systems and coordinate the creation of annual timelines and work plans.

Qualifications

• A completed 1-year certificate in Office Administration or Business Administration and at least 5 years of experience working in a senior administrative position.
• Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, Teams) is required.
• Knowledge of governance and legislative processes such as the FOIP Act and The City's Procedure Bylaw is preferred.
• Strong understanding of records and document management including filing systems.
• Excellent communication skills and the ability to build and maintain professional relationships with internal and external clients.
• Exceptional time management and organizational skills and the ability to resolve conflicting priorities.
• The ability to exercise confidentiality, discretion and political acumen.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Workstyle: This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.

Union: CUPE Local 38

Business Unit: Chief Housing Office

Position Type: 1 Temporary (up to 22 months)

Location: 323 7 Avenue SE

Compensation: Pay Grade 7 $ per hour

Days of Work: This position works a 5 day

work week with 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: October 27, 2025

Amendment: Audience, Apply By date

Job ID #: 312596

Amendment: Audience, Apply By date Amendment Date: October 20, 2025