Safety compliance, and office admin

7 days ago

Mississauga ON LT J, Canada Trident Trucking Inc. Full time $42,000 - $72,000 per year

Job Overview

Safety Compliance Duties (Trucking-Specific)

  • Driver Qualification Files (DQF) Management
  • Maintain up-to-date DQ files for all drivers (licenses, MVRs, medical cards, employment history).
  • Ensure DOT-required documents are current and accessible.
  • DOT/FMCSA Compliance
  • Maintain up-to-date knowledge of safety and regulatory changes.
  • Hours of Service (HOS) & ELD Monitoring
  • Monitor driver logs via ELD systems.
  • Identify and address log violations.
  • Train drivers on HOS and ELD requirements.
  • Vehicle Maintenance & Inspections
  • Ensure maintenance records and inspection reports are current.
  • Track DVIRs (Driver Vehicle Inspection Reports).
  • Schedule preventative maintenance.
  • Incident Reporting & Drug Testing
  • Coordinate post-accident protocols and maintain incident records.
  • Administer and track random, pre-employment, and post-accident drug/alcohol testing.
  • Maintain records for consortium and testing compliance.
  • Training & Safety Meetings
  • Schedule and document driver safety training sessions.
  • Maintain records of all training and certifications.

Office Administration Duties

  • Document Management
  • Communication & Coordination
  • Serve as the point of contact between drivers, safety officials, and office staff.
  • Communicate policy updates and regulatory changes to staff and drivers.
  • Licensing & Permitting
  • Assist with maintaining valid operating authority, DOT, MC numbers, IFTA, IRP, UCR, and state-specific permits.
  • Track renewals and expiration dates for permits and registrations.
  • General Office Support
  • Answer phones, route messages, and respond to emails.

Requirements

  • Proven experience in an office setting with strong clerical skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Previous dispatch and safety experience is preferred.
  • Permanent resident is preferred.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Exceptional phone etiquette and customer support skills to effectively assist calls.
  • Ability to work independently as well as part of a team in a fast-paced environment. If you are looking for an opportunity to contribute to a dynamic team while utilizing your administrative skills, we encourage you to apply today
  • JOIN DATE- EARLIEST

Job Types: Full-time, Permanent

Pay: $17.60 per hour

Expected hours: 40 – 45 per week

Work Location: In person

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