Election Coordinator

Help Lakeshore build the best team to serve the residents of Lakeshore

Position: Election Coordinator

Salary: NU Pay Grade 6 ($42.20 to $49.38/hr)

Union: Non Union (12-month temporary)

Reports to: Municipal Clerk

Purpose of Position:

This position supports the 2026 municipal election, which is a special project of the Legislative Services Division. The Election Coordinator will be responsible for coordinating the conduct of an election in an efficient and effective manner.

Qualifications and Experience:

• Post-secondary degree or diploma in Public Administration or related field and/or combination of relevant training, education, and demonstrated experience.
• 3 years experience related to coordinating municipal elections specifically in public relations, customer service, and communications.
• Experience interpreting and applying legislation and demonstrated ability to research municipal and applicable provincial legislation and regulations.
• Experience prioritizing work in a fast-paced, high-pressure environment with competing priorities.
• Experience maintaining a high standard of professionalism, sound judgement, diplomacy, and confidentiality.
• Experience working independently with limited supervision as well as working within a team environment.
• Experience in report writing, analytical, and problem-solving.
• Class "G" Driver's Licence in good standing.
• Satisfactory police clearance.

Knowledge and Skills:

• Knowledge of municipal election legislation and the Municipal Clerk's roles and responsibilities during municipal elections.
• Strong project management, time management and planning skills.
• Knowledge of Elections Ontario's Election Portal.
• Demonstrate proficiency in Microsoft Office programs including but not limited to Word, Excel and PowerPoint.
• Knowledge and use of office equipment including a computer, photocopier, mail machine, laminator, projector, phone network system.
• Demonstrated effective verbal and written communication skills to properly communicate with the public and fellow staff members.
• Knowledge of Lakeshore by-laws and policies would be an asset.
• Proficiency in using VoterView, Escribe, Laserfiche, online mapping, etc would be an asset.

Major Responsibilities:

The following are essential functions for this position. These are not to be construed as exclusive or all-inclusive.

• Coordinate activities and aspects of the 2026 Municipal and School Board Elections and other Legislative Services special projects.
• Provide information and research in the development and implementation of strategies, policies, and procedures related to various aspects of the election.
• Review the Municipal Elections Act and coordinate implementation and compliance with statutory and election plan deadlines.
• Organize and coordinate events relating to important election dates.
• Research, provide feedback, coordinate activities and disseminate information for the election project.
• Research and provide information as it relates to drafting policies/plans/ procedures with respect to all requirements of the election for the approval of the Project Team(s).
• Participate in the selection of accessible voting locations for advanced and Election Day voting.
• Liaise and consult with Provincial and Municipal partners as necessary.
• Provide support to the Communications and Engagement Division in the implementation of the Election Communications Strategy, including updating the election pages of the municipal website.
• Revise, update, and prepare election materials for voters, candidates, and registered third parties.
• In collaboration with the Municipal Clerk and the Human Resources Division, prepare election training material and coordinate and conduct the onboarding of all temporary election personnel.
• Coordinate, in consultation and collaboration with the Purchasing Specialist, the ordering and distribution of all required election supplies.
• Coordinate responses to information or other requests by candidates and third-party advertisers.
• Oversee the list of electors including revisions to the list.
• Coordinate voter registration and maintain accurate voter registration records
• Organize election day activities including election staffing.
• Arrange and order meals for election personnel as required.
• Set-up and oversee the advance polling stations.
• Coordinate inauguration activities.
• Coordinate onboarding and training sessions for new Council members.
• Other duties as assigned as needed.

Decision Making and Judgement:

• Work is performed under the general management of the Municipal Clerk or Deputy Clerk.
• Work is approved or reviewed by Municipal Clerk.
• Expected to comply with confidentiality procedures when handling information.

Physical Skill and Effort

• Sitting, standing, bending, keyboarding.
• Driving less than 25% of time.

Contacts:Internal:

• Daily contact with office staff and management.

External

• Handle questions from the public, candidates and registered third party advertisers and provide information as needed.
• Daily contact with public to provide information.

Working Conditions:

Environment

• Works within an office environment within the hours of 8:30 AM to 4:30 PM (35 hours per week)

Control over Work Schedule

• Occasionally may be requested to work beyond normal office hours subject to the employee's consent in order to meet deadlines.
• Availability to work scheduled and unscheduled overtime.
• Requirement to work overtime on advanced voting days and Election Day.

Core Competencies

Organizational and filing skills Accuracy and Attention to Detail Professionalism

Cooperation Multitasking Prioritization

Customer Service

As an inclusive employer, the Municipality of Lakeshore is committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need. The Municipality is also committed to ensuring that personal information will remain confidential under the authority of the Municipal Freedom of Information and Protection of Privacy Act.