Operations Admin

22 hours ago

Charlottetown, Prince Edward Island, Canada Topgum Canada Ltd Full time

POSITION: Operations Admin & Purchasing Assistant

REPORTS TO: Business Planning Manager

SALARY: $55,000

TERMS OF EMPLOYMENT: Permanent - Full Time

LOCATION: Charlottetown, PE

Island Abbey Nutritionals provides full contract manufacturing, bottling, and packaging services for white-label production from concept to launch.
 
 We are the proud makers of Honibe natural health products- the only pure solid honey products in the world scientifically proven to retain all of honey's naturally occurring health benefit.

We are seeking a detail-oriented and proactive Operations Admin & Purchasing Assistant to join our manufacturing team. This role is essential in supporting daily production operations, maintaining accurate documentation, and coordinating purchasing activities to ensure the timely availability of materials and supplies.

Key Responsibilities:

  • Create and process purchase requisitions for both inventory and non-inventory items (raw and packaging materials, consumables, etc). 
  • Using approved purchase requisitions, create and issue purchase orders in the ERP system. 
  • Liaise with vendors to confirm pricing and delivery timelines on purchase orders. Notify planning of any supply issues. 
  • Assist Finance with reconciling any PO discrepancies. 
  • Generate and issue batch tickets and production paperwork for daily manufacturing runs in alignment with the Production Schedule. 
  • Coordinate with Production to ensure completed batch tickets are closed and reconciled promptly.
  • Support internal audits and ensure compliance with GMP, HACCP, and other regulatory standards.
  • Support continuous improvement initiatives by identifying inefficiencies and proposing solutions.

Qualifications

Education & Experience

  • High school diploma or equivalent required; post-secondary education in Business Administration or Office Administration is an asset but not required.
  • Experience with an MRP/ERP system or willingness to learn (training provided).
  • Familiarity with basic purchasing or inventory processes is an asset.

Skills & Competencies

  • Strong attention to detail and accuracy in data entry.
  • Proficient in Microsoft Excel, Word, and Outlook.
  • Highly organized with the ability to prioritize and manage multiple tasks.
  • Good communication skills and a collaborative, team-oriented attitude.
  • Comfortable working in a fast-paced, production-driven environment.
  • Eagerness to learn new systems and processes.

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