Bilingual HR Coordinator

Job Description:

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have earned the distinction of one of Canada's Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

Bilingualism is required as this is a collaborative role at a national level, and the candidate will have to handle and follow up on various requests from customers and third parties who understand and communicate only in English. This position also requires the candidate to be able to interact fluidly with colleagues in our offices across Canada, where English is the predominant language. As we estimate that more than 60% of the work required by this position must be carried out in English, and to ensure that the employee who will occupy this position can carry out his or her tasks independently and effectively, candidates for this position must be able to communicate adequately in French and English, both orally and in writing.

We are hiring a Bilingual Human Resources Coordinator to join our team in our Montreal office. The successful candidate must have a minimum of 3 to 5 years of experience in human resources, ideally within a medium or large firm, and will be responsible for providing operational support related to payroll, benefits, and general HR administration, in collaboration with local teams and internal partners. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Bilingual HR Coordinator, you will be:

• Acting as the first point of contact for all payroll and benefit inquiries from Local HR Representatives
• Providing general payroll and benefits assistance to members of the Firm upon request

Supporting our Paymaster with:

• Overtime sheets, payroll transaction forms, special deductions and reimbursements, or banking changes.
• Ensuring that the employee's payroll information is accurate in the system.
• Working closely with the Paymaster to resolve payroll transactions issues.
• Creating and/or running routine reports from payroll system.
• Investigating and resolving transactional payroll issues with Local HR Representatives.
• Supporting the payroll year-end process (relevés 1, T4s, T4As, W2, taxable benefits, etc.).
• Calculating, remitting and reconciling bi-weekly and monthly remittances to non-government institutions (includes: Pension Plan, Group RRSP, Sun Life, United Way, etc)

Supporting our Total Rewards Specialists with:

• Processing requests on all benefit-related requests from all members of the firm, as well as retirees
• Responsible for timely administration of Firm benefit programs such as coordinating wellness, stipend, technology, tuition reimbursement programs, corporate agreements and discounts, etc.
• Updating the various eligibility lists for our benefit programs with our suppliers (employee and family assistance program, telemedicine, annual medical examination, etc.) at a set regular frequency.
• Processing of monthly invoices from benefit suppliers
• Providing logistic and administrative support to the team
• Collaborating on the administrative activities related to leave management if needed
• Other duties as assigned.

As our ideal candidate, you will distinguish yourself by the following profile:

• Bilingualism (French and English), written and spoken is required.
• Bachelor's degree in Human Resources or a Business related field.
• 3-5 years of HR experience in a mid to large size firm and the ability to work with minimal supervision.
• Solid computer knowledge including Microsoft Word and advanced Excel skills.
• Excellent time management and planning skills to manage workload fluctuations, and must be able to meet critical deadlines.
• Great attention to details and proactive to carry out job responsibilities with minimal supervision
• Works well under pressure within non flexible deadline and adjusts to changing needs of the Firm.
• Experience in a fast-paced environment
• Personable, approachable disposition; has strong professional acumen.
• Able to handle confidential information, exercising tact and discretion in dealing with people and/or sensitive issues.

As a member of the McCarthy team, you will have access to:

• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

How to Apply:

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.