Office Administrator

2 days ago

Vancouver BC VL H, Canada C.A.I.R. Advanced Manufacturing Industrial Corp. Full time $56,200 - $66,600 per year

Office Administrator — Manufacturing | Vancouver, BC

Employment Type: Full-Time, Permanent

Location: Vancouver, BC (on-site)

About Us

We are a fast-growing manufacturer of high-quality industrial components based in Vancouver. We value reliability, teamwork, and continuous improvement—and we're looking for a detail-oriented Office Administrator to keep our operations running smoothly.

What You'll Do

  • Front Desk & Communication: Greet visitors, manage calls and general inboxes, route inquiries to the right team.
  • Scheduling & Coordination: Maintain calendars, book meetings, arrange travel, coordinate vendor and courier pickups.
  • Documentation & Data Entry: Prepare and file purchase orders, packing slips, shipping documents, and certificates; update records in ERP/CRM.
  • Operations Support: Assist Production/Quality with work orders, job travelers, H&S paperwork, tool logs, and meeting minutes.
  • Purchasing & Inventory Admin: Track office/plant supplies, request quotes, create PRs/POs for approval, follow up on deliveries.
  • Finance Admin: Support AP/AR with invoice matching, coding, receipt collection, and basic reconciliations.
  • HR Admin (light): Help with onboarding packs, training trackers, timesheet collection, and policy acknowledgments.
  • General Office Management: Maintain filing systems (digital and paper), update SOPs/templates, coordinate service providers.

What You Bring

  • 1–3 years of office administration experience (manufacturing or logistics environment is an asset).
  • Strong MS Office skills (Excel, Word, Outlook); experience with ERP (e.g., Sage, NetSuite, SAP) is a plus.
  • Excellent written and verbal communication; confident with phone and email etiquette.
  • High attention to detail, accuracy in data entry, and strong time-management skills.
  • Ability to handle sensitive information with discretion and meet deadlines in a fast-paced setting.
  • Diploma/Certificate in Business Administration or related field is an asset.

Nice to Have

  • Basic bookkeeping exposure (invoice coding, PO/GRN matching).
  • Knowledge of H&S/WHMIS documentation in a plant environment.
  • Experience with shipping documentation (BOL, commercial invoices, NAFTA/CUSMA forms).

Why Join Us

  • Stable, growth-oriented manufacturer with supportive, hands-on leadership.
  • Training, cross-functional exposure, and clear processes/SOPs.
  • Extended health/dental benefits, paid time off, and on-site parking.
  • Collaborative team culture that recognizes initiative and reliability.

Job Types: Full-time, Permanent

Pay: $56,200.00-$66,600.00 per year

Benefits:

  • Discounted or free food
  • Extended health care
  • On-site parking
  • RRSP match

Work Location: In person

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