Medical Administrative Assistant PL4

Saint John, NB

Administrative

Experienced

Full-time

$ $26.14 / hour

Competition Number: #

Benefits:

Health Insurance

Dental Insurance

Paid Time Off

Pension plan

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Closing Date: October 27th, 2025 at 4:00 PM

STUDENT AFFAIRS & SERVICES

Student Affairs & Services (SAS) amplifies the student experience by providing access to inclusive, innovative, and high-quality essential services that promote well-being, connected communities, and student success. SAS helps students find their way by supporting them achieving their academic, personal, and life goals.

WHAT WE OFFER

Full-/Part-time | (2-year) Term | Saint John | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $ $26.14 per hour

YOUR FOCUS

Reporting to the Nurse Practitioner the Medical Administrative Assistant is a first-contact service provider offering information and assistance to students accessing the services of the Student Health Centre. Working with the Nurse Practitioner and visiting health care professionals, the Medical Administrative Assistant assists in the operation and administration of the Student Health Centre.

Promote a welcoming inclusive atmosphere and actively participate in maintaining a positive work environment.

Ensure patient confidentiality and maintain respective legal requirements.

Answer, respond to, direct and take messages for all incoming correspondence with courtesy and accuracy.

Interact and communicate effectively and respectfully with students.

Perform general clerical duties to support daily clinics inclusive of scheduling, referrals, booking additional tests, appointments, completion of billing Medicare, insurance forms, photocopying, faxing etc.

Foster and maintain relations with Financial Services to ensure accurate and complete billing, invoicing and reconciling for all services provided at the Student Health Centre.

Maintain Student Health Centre financial records for all transactions and ensure adequate change in petty cash and cash float.

Complete website and digital screen updates/SharePoint in consultation with the Nurse Practitioner.

Schedule and coordinate all aspects of clinic requirements.

Actively participate in team meetings and initiatives.

WHAT YOU BRING

Post-secondary diploma or certificate in Administration and Office Management preferably in a medical centre environment.

Minimum 2 years of related experience, preferably working within a university environment.

A combination of equivalent education and experience will be considered.

Additional Strengths

Excellent interpersonal and communication skills are required.

Ability to provide student services in a confident, discreet manner.

Demonstrate cultural awareness/sensitivity.

Knowledge of university/community resources.

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A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2025 and one of Atlantic Canada's Top Employers for 2024.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

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Work With Us

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

CANADIAN UNION OF PUBLIC EMPLOYEES - LOCAL 3339 (CUPE)

This position is part of the CUPE Local 3339 and falls under the CUPE Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.