Administrative Assistant

1 week ago

Mississauga ON LG H, Canada Mindful Psychology Full time $48,000 - $60,000 per year

Position: Full-time Administrative Assistant- 2 Year Contract Position With Possibility to Renew

Location: 1505 Hurontario St., Suite 200, Mississauga ON L5G 3H7

Start Date: November 01, 2025

Reports To: Clinic Director and Clinic Intake Coordinator

Wage: $20-$25 Hourly, depending on skills and experience

We are a busy psychology clinic in the heart of Mineola, Port Credit seeking a skilled and reliable Administrative Assistant to cover maternity leave, supporting our team with all administrative and operational needs. There may be an opportunity to extend the contract after 2 years.

Key Responsibilities:

  • Reception Desk: Receive and Greet Clients
  • Client Service: Answer incoming calls, emails, and inquiries, in a professional and courteous manner.
  • Calendar Management: Manage multiple calendars for several clinicians.
  • Appointment Coordination: Oversee all client appointments, including confirmations and ensuring smooth day-to-day scheduling.
  • Office Administration: Perform general office tasks including digital filing, data entry and maintain accurate client records, adhering to confidentiality standards.
  • Billing & Payments: Responsible for processing payments, preparing invoices, and submitting insurance claims.
  • Office Management: Ensure clinic supplies are stocked and maintain a clean and welcoming environment for both clients and clinicians.
  • Typing interview notes and proofreading clinical reports

Qualifications:

  • Preference will be given to candidates with two to three years of previous administrative experience, preferably in a psychology/ medical/rehabilitation clinic. A minimum of 1 year administrative experience is required.
  • Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered.
  • Being flexible and an excellent team player is highly valued.
  • Excellent telephone/customer service skills.
  • Ability to learn procedures and processes quickly.
  • Excellent organizational and time management skills. Able to manage multiple deadlines and tasks simultaneously.
  • Excellent attention to details, easily finding typos and correcting inaccuracies and inconsistencies.
  • Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.
  • Outstanding communication skills in English both written and verbal. Fluency in a second language is considered an asset.
  • Excellent knowledge of Microsoft Office use (Word, Excel, PowerPoint) and Adobe Acrobat
  • Experience in maintaining spreadsheets.
  • Experience in using Owl Therapy for Clinic Management Software is an asset.

Benefits

  • Full training will be provided.
  • Opportunities for growth and development provided.
  • Competitive pay based on education and experience.
  • Extended Health Benefits (optional).
  • A supportive and positive workplace.
  • Opportunity to extend work contract beyond two years, based on quality or work and clinic needs.

Job Types: Full-time, Fixed term contract

Pay: $20.00-$25.00 per hour

Experience:

  • Administrative: 1 year (preferred)

Work Location: In person

  • administrative assistant

    1 week ago

    Mississauga, ON LG H, Canada Fritz Marketing Inc Full time $31,200 - $63,000 per year

    Education:Expérience:EducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearor equivalent experienceTasksRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesCompile data,...

  • Administrative Assistant

    24 hours ago

    Aurora, ON LG X, Canada Sinclair Technologies Full time $23,360 - $26,240 per year

    About Us:Sinclair Technologies, a division of Norsat International Inc, is a leading designer and manufacturer of antenna and RF signal conditioning products, systems, and coverage solutions. Sinclair products are used extensively in public safety and private industry communication networks, such as emergency services (police, fire, ambulance and military),...

  • Bookkeeper/Administrative Assistant

    2 weeks ago

    Mississauga, ON LT H, Canada Staybrite Building Solutions Inc Full time $43,200 - $56,800 per year

    OverviewWe are seeking a detail-oriented and organized Administrative Assistant to join our team. This role provides essential support to our accounting and administrative functions, ensuring smooth daily operations. The ideal candidate will have experience with accounting software and possess strong organizational skills to manage various financial and...

  • HR/ Administrative Assistant

    1 day ago

    Aurora, ON LG V, Canada Curb Signs Inc. Full time

    OverviewWe are seeking a highly organized and detail-oriented HR/Administrative Assistant to join our team. In this role, you will provide essential support to both our Human Resources department and general office operations. The ideal candidate is a proactive team player with strong communication skills, a positive attitude, and a high level of discretion...

  • Administrative Assistant

    2 days ago

    Cambridge, ON NR H, Canada Di Pietro Fresh Meats and Delicatessen Ltd. Full time

    Job OverviewAs an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our office environment. Your organizational prowess and exceptional communication skills will be vital as you support our team with various administrative tasks. You will support the Senior Administrator in all office-related tasks. Your ability to...

  • Administrative Assistant

    1 day ago

    Markham, ON LR H, Canada Lafayette Sweets Full time $32,000 - $40,000 per year

    About UsLafayette Group of Companies runs 11 facilities, including food processing factories, restaurants, and bakery stores. Our factories supply products to airlines, supermarkets, and restaurant chains.Job SummaryWe're seeking a versatile and energetic Administrative Assistant to join our busy head office team that supports both our food production...

  • Administrative Assistant

    2 days ago

    Kenora, ON PN H, Canada Kenora Chevrolet Buick GMC Corvette Full time $22,000 - $27,000 per year

    Join the ChevyTown Team — Your Next Career Starts HereAre you ready for a change and looking to join a workplace where your energy, organization, and people skills truly make a difference?Kenora Chevrolet Buick GMC Corvette is growing — and we're looking for a motivated, detail-oriented Administrative Assistant to become a key part of our team.This role...

  • Reception/Administrative Assistant

    2 weeks ago

    Windsor, ON NY H, Canada LEAP Physiotherapy Full time $30,000 - $40,000 per year

    Administrative Assistant (Part-Time & Full-Time)Leap Physiotherapy – Windsor, OntarioRegular Afternoon & Weekend ShiftsAbout Us:At Leap Physiotherapy, we are a dedicated team committed to helping our patients move, recover, and live healthier lives. We provide a positive, team-oriented workplace where professionalism, compassion, and excellence come...

  • Administrative Assistant

    1 week ago

    Woodstock, ON NS H, Canada 64b1a56c-bfaa-4a2f-a097-60ed1375843d Full time $17,200 - $21,600 per year

    About UsAt Woodstock Travel, we live and breathe adventure. We exist to turn travel dreams into reality by curating journeys that celebrate people, places, and possibilities. Every traveler deserves to feel seen, heard, and valued — because travel isn't just about movement, it's about transformation.Our goal? To be the trusted travel partner recognized for...

  • Administrative Assistant

    2 weeks ago

    Toronto, ON MJ H, Canada Centre for Addiction and Mental Health Full time $45,000 - $65,000 per year

    Job DescriptionThrough its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to...