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RFP Writer

2 weeks ago

Toronto, Ontario, Canada MAGNUS HRS Full time $60,000 - $90,000 per year

About MAGNUS HRS

MAGNUS Healthcare Recruitment Solutions is a leading Canadian medical staffing firm specializing in connecting hospitals, long-term care homes, and healthcare organizations with top-tier nurses, allied health professionals, and clinical support staff. With a proven reputation for quality, reliability, and responsiveness, MAGNUS supports both public and private sector clients across Canada and the United States.

Each year, we participate in 15–20 competitive Request for Proposal (RFP) submissions to expand our partnerships and service contracts with healthcare institutions and government agencies. To support this growing function, we are seeking an experienced RFP Writer who can manage, coordinate, and prepare compelling proposal submissions that clearly articulate the MAGNUS value proposition.

Position Summary

The RFP Writer will be responsible for researching, developing, writing, and assembling proposals in response to RFPs, RFQs, and tenders from healthcare organizations and government bodies. This is a part-time or contract-based position, ideal for an experienced proposal writer who thrives on crafting high-quality submissions and managing multiple projects per year with precision and professionalism.

The RFP Writer will work closely with executive leadership, operations, and recruitment teams to gather accurate data and ensure submissions meet all compliance, technical, and formatting requirements.

Key Responsibilities

1. Proposal Development & Writing

  • Review, interpret, and summarize RFP requirements to ensure full understanding of submission criteria.
  • Draft, edit, and finalize proposal documents that align with MAGNUS's brand voice and standards.
  • Create clear, persuasive, and compliant narratives highlighting company strengths, service delivery model, quality control measures, and differentiators.
  • Develop executive summaries and value statements tailored to the specific client or agency.

2. Project Coordination

  • Develop and maintain a proposal calendar, ensuring timely submissions and internal review processes.
  • Collaborate with internal teams to gather required data, credentials, pricing, and organizational details.
  • Coordinate supporting documents (certifications, references, insurance, compliance forms, etc.).

3. Research & Continuous Improvement

  • Research healthcare procurement trends and stay current on public sector RFP requirements.
  • Maintain a library of reusable content (company overviews, staff bios, standard forms, case studies).
  • Continuously refine templates and messaging to improve win rates and proposal quality.

Qualifications

  • Minimum 3 years of experience writing or managing RFPs, preferably in healthcare, staffing, or professional services.
  • Strong understanding of public procurement processes and RFP compliance structures.
  • Exceptional writing, editing, and document design skills.
  • Proficiency with Microsoft Word, Excel, and Adobe PDF tools.
  • Strong organizational skills with the ability to manage multiple deadlines.
  • Experience working independently with minimal supervision.
  • Background in healthcare or human resources is considered an asset.

Hours & Engagement

  • Flexible, part-time contract position (approximately 10–15 hours per week on average).
  • Workload will vary depending on RFP schedule, with higher intensity during active bid periods.
  • Compensation based on per-project or hourly rate, depending on experience and availability.

Compensation

  • Competitive hourly or per-proposal rate, commensurate with experience.
  • Potential for expanded role in business development and content strategy as company scales.

Why Join MAGNUS

  • Work with one of Canada's fastest-growing healthcare staffing firms.
  • Collaborate directly with senior leadership to influence major contract wins.
  • Flexible work schedule and autonomy to manage your own workflow.