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Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Liberty Mutual Canada Full time $80,000 - $120,000 per year

Company Overview:

Liberty Mutual Canada is the Canadian operation of Liberty Mutual Insurance Company. We offer a broad suite of commercial insurance products and solutions to mid-size and large Canadian companies with Canadian, North American and/or multinational risks. Liberty Mutual Canada has over 300 employees and services its clients coast-to-coast from our regional offices in Vancouver, Calgary, Edmonton, Toronto, Montreal and Halifax.

At Liberty Mutual Canada, diversity is about all of us. Our promise to you is a culture that is collaborative, rewarding and empowering. We are committed to attracting and retaining employees across all dimensions of diversity and believe that recognizing, appreciating, and applying the unique insights, perspectives and backgrounds of each person cultivates an atmosphere of trust and respect. At Liberty Mutual Canada, our values are to foster a high-performing, equitable and inclusive culture where the best talent of all backgrounds can bring their whole selves to work and succeed.

If you are unsure whether or not your experience matches every requirement below, we encourage you to apply anyway. We are looking for varied and diverse perspectives and experiences that we can add to our team

Our core values guide all of our decision-making and come to life through our benefits and employee programs. We offer:

A premier flexible work environment (a combination of on-site & remote work) supporting our employees in their pursuit of a healthy work-life balance

Competitive health & dental benefits plan

Market-leading pension plan

Competitive time off policy

External education & tuition reimbursement programs

Employee & Family Assistance Programs

An opportunity to get involved and become a member of one of our national employee committees – social responsibility, employee engagement, diversity, equity & inclusion

The Opportunity:

Liberty Mutual Canada is seeking an experienced Executive Assistant to act as a trusted partner to our Senior Leadership Team (SLT). In this role, you will manage complex calendars and travel, prepare executive communications and presentations, drive key projects and follow-ups, and represent the SLT with discretion and professionalism.

Duties & Responsibilities:

  • Calendar & meetings: Own SLT calendars, prioritize meeting requests, resolve conflicts, prepare agendas and pre-reads, and manage virtual/in‑person logistics and AV support. Capture action items and drive follow-up.
  • Communications & gatekeeping: Screen and prioritize email and calls, draft and edit executive correspondence and presentations, and liaise with direct reports and cross-functional partners.
  • Projects & operations: Track SLT priorities and project deliverables, coordinate stakeholders to remove blockers, prepare reports and budget materials, and maintain organized records.
  • Travel & events: Plan complex travel itineraries, manage last-minute changes, process expenses, and coordinate team meetings, off-sites and executive events.
  • Team support & collaboration: Provide guidance and backup to other administrative staff and serve as a professional point of contact for internal and external stakeholders. Assist with onboarding processes for executives, ensuring smooth transitions.
  • Other duties as assigned

Skills & Qualifications:

  • Post‑secondary education (college or university) considered an asset.
  • 7+ years of executive-level administrative experience supporting senior leaders required.
  • Proven ability to manage multiple priorities, tight timelines, and high-volume scheduling in a fast-paced, matrixed environment.
  • Excellent written and verbal communication skills and strong stakeholder judgment.
  • Advanced proficiency with Microsoft Outlook and PowerPoint; strong Excel skills.
  • Formal project management training or demonstrable project coordination experience considered an asset.
  • Experience in both large matrixed organizations and nimble/start-up environments considered an asset.
  • A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives internally and externally is critical.

Liberty Mutual Canada is committed to fostering an inclusive, accessible environment where all employees feel valued and supported. We are committed to building a workforce that is representative of the communities we operate in and serve. If you require an accommodation for the recruitment/interview process due to a disability (which may be invisible or visible, temporary or permanent), please let us know and we will work with you to meet your needs.