Dispatch and Fleet Coordinator

Complete Utility Contractors is a lower mainland based and highly experienced civil/utility company. We are actively seeking career minded individuals that wish to continually grow and develop within our organization. We are currently looking to fill a Dispatch and Equipment Manager position which is critical to executing on our committed project workload.

What you will be doing

The Dispatch and Equipment Manager will report to the Operations Manager and provide leadership and support to the daily operations in the field while tending to the needs of the Company specifically in the areas of crew allocation/dispatch, job planning/logistics, fleet/equipment and materials management, cost control and purchasing and vacation relief for the Operations Manager. The Dispatch and Equipment Manager is responsible for the following areas:

Crew Allocation/Dispatch

· Perform daily internal crew allocation and dispatch.

· Review and manage, daily, crew compliments and supplementing internal crews with third party vendors in areas such as, but not limited to, trucking and traffic control.

· Review upcoming and current projects, identifying areas of concern or lack of resources and provide input to a resourcing plan.

· Inform the Operations Manager of employee issues for things like, but not limited to, safety issues, absenteeism/reliability, and equipment abuse or unreported damage.

· Assist the Operations Manager with preparing annual field staff reviews and field issued documentation.

Job Planning/Logistics

· Coordinate daily needs for trucking, flagging, surveying, vac truck, and freight dispatch (internal/external). Ensure crews/jobs are properly staffed.

· Ensure crews have all required materials and equipment in conjunction with the Project Managers and Superintendents/Foremen on site.

· Coordinate with Estimators to ensure dump list is being updated and maintained at least monthly.

· Yard Inventory and stock – purchase and replenishment.

· Assist the Operations Manager with sourcing/securing strategic dump sites.

Fleet/Equipment, Materials and Yard Management

· Facilitate/ensure the field has the equipment, tools, and materials to complete and deliver safe and high-quality work for our customers in conjunction with the proper planning and communication from the Project Managers and Superintendents (daily, monthly, and annually).

· Coordinate and ensure timely equipment repair and maintenance of fleet and heavy equipment, ensuring spare equipment is available for utilization via purchased spares or rentals etc.

· Build/maintain relationships with suppliers, rental companies, trucking companies, and dump sites to ensure cost effective delivery of what is needed to successfully deliver awarded work.

· Manage fleet budgets including maintenance and repair.

· Participate in vendor sourcing and management and for sourcing and procurement/buying of fleet and fleet related equipment, tools, and materials.

· Oversight and management of fleet related inventory and stock, including purchasing, replenishment, and dumpsites.

· Prepare and distribute weekly equipment update and maintenance repair status emails.

· Accountable for reconciling fuel and fuel invoices.

· Order and manage, replenish, and distribute consumables.

· Assist the Operations Manager with sourcing and purchasing of vehicles and equipment.

· Handle ICBC Claims.

Cost Control/Purchasing

· Audit daily rentals and provide rental updates weekly to all project teams and action urgent items immediately.

· Issue purchase orders (POs) and reconcile them for all rentals, transports, mobilizations, and purchases with reports provided by accounting.

· Audit trucking, flagging operations and fuel, ensuring all costs associated with trucking, flagging and fuel are reconciled monthly with the accounting report.

· Provide oversight on the supply chain of consumables and ensure appropriate yard/project stock levels are being maintained, purchased, and distributed. Review all bulk purchases and update Company Owner on orders over $1,000.

What we are looking for

· 3-5 experience in utility construction.

· Have knowledge of OH&S regulations and knowledge of civil construction disciplines (knowledge of materials and work methods required).

· Strong grasp of civil infrastructure, excavations, shoring systems and utilities installations and safety.

· Ability to lead individuals with all different levels of expertise and manage company resources.

· Meet with WorkSafe BC, project owners and owner representatives and third-party engineering firms while liaising with project teams.

· Strong cost and financial controls background

· · Facilitation of all construction activities.

· Strong computer skills

· Proficient in MSOffice (Word, Excel, Outlook)

Job Types: Full-time, Permanent

Pay: From $75,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Application question(s):

• Explain why you would be the best candidate for this role (highlight relevant experience)
• What are your salary expectations

Experience:

• Civil / utility construction: 1 year (preferred)

Work Location: In person