Accounts Payable

1 week ago

Calgary Alberta TPG Canada Executive Solutions Full time $60,000 - $85,000 per year

Our client, a leading construction company based in Southeast Calgary, renowned for delivering top-tier quality and exceptional service in the industry, is in search of an Accounts Payable Specialist. Reporting directly to the Controller, the Accounts Payable Specialist will ensure all AP invoices are accurately entered and processed in a timely manner, adhering to corporate policies and procedures. This role requires advanced experience in investigating AP-related issues and effectively communicating with vendors and internal managers to resolve them efficiently.

Key Accountabilities and Responsibilities
  • Corporate Credit Card Management: Perform weekly uploads of corporate credit card transactions into the ERP system; review expenses by verifying supporting documentation from cardholders, reconcile against statements, and post entries promptly.
  • Employee Expense Processing: Handle daily processing of employee expense reports, ensuring compliance with company policies, and post to the ERP system to facilitate timely reimbursements.
  • Invoice Management: Manage the Accounts Payable inbox daily, review invoices for completeness and accuracy, and process them into the ERP system.
  • Vendor and Stakeholder Relations: Foster strong relationships with vendors and department managers through effective communication; address, reconcile, and resolve account issues in a timely manner.
  • Vendor Inquiry Resolution: Respond promptly to vendor inquiries and regularly review vendor statements to maintain accounts in good standing.
  • Approval Follow-Up: Regularly review unapproved invoices and follow up on critical approvals to prevent penalties or delays.
  • Tax and Compliance Support: Assist with GST and PST reconciliations, as well as T5018 filings.
  • Month-End Activities: Support month-end AP accruals and review prepayment schedules to record amortization entries accurately.
  • Ad Hoc Support: Provide assistance to the accounting team with reports, audits, projects, and other duties as needed.
  • Reception Coverage: Serve as backup for reception during lunch breaks and vacation periods.
What You Brin:
  • Ideally, at least 3 years of hands-on Accounts Payable experience, with a solid understanding of the full accounting cycle and generally accepted accounting principles (GAAP).
  • In-depth knowledge of Accounts Payable processes, including purchase order workflows and regulatory requirements (e.g., GST/HST, PST, and T5018s).
  • Proficiency in Microsoft Office Suite (Excel, Word, and Outlook) and experience with ERP accounting systems.
  • A hardworking, self-motivated mindset with strong attention to detail and problem-solving abilities.
  • Reliability and the capacity to perform under pressure, proactively identifying and implementing solutions.
  • The ability to collaborate effectively in a team environment while providing support to colleagues.
  • Excellent verbal and written communication skills.

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