Future Workplace Specialist

At Flynn, it's not just a job, it's a career
The Future Workplace Specialist is a strategic role focused on exploring, enabling, and integrating emerging technologies - particularly AI and automation—within the Microsoft 365 ecosystem. This role supports the organization's journey toward a more intelligent, efficient, and collaborative digital workplace by leveraging tools like Copilot, Power Platform, SharePoint Online, Teams, OneDrive, and other Microsoft 365 services
This position is ideal for someone who is passionate about modern work, curious about new technologies, able to lead initiatives, and eager to help teams unlock the full potential of AI and automation in their daily workflows
This position will be part of IT department and reporting to the Director, Applications
What we offer: *Funded training and development program *Subsidized in-house cafeteria and gym *Dental and supplemental medical plan *RRSP contributions *Employee and Family Assistance Program *Free parking and EV Charging facility *Family Events and Flynn Fest *Sports Sponsorship Program *Rogers Preferred Program *Perkopolis Retailer Discounts
Responsibilities:
AI & Emerging Technology Enablement: *Stay ahead of Microsoft 365 feature releases, especially AI-driven tools like Copilot, and assess their potential impact *Advocate for and support the adoption of new capabilities across business teams *Collaborate with stakeholders to pilot and implement AI features that enhance productivity and decision-making
Automation & Power Platform: *Partner with business units to identify automation opportunities and build solutions using Power Automate and Power Apps. Provide ongoing support and maintenance *Support the development of scalable, low-code/no-code applications that streamline operations *Support the development and maintenance of Power Apps for internal use cases
SharePoint & Teams Administration & Support *Provision and manage SharePoint Online team sites, including permissions, structure, and archival planning *Support basic Microsoft Teams administration (e.g., team creation, naming conventions), in collaboration with Infrastructure and Help Desk *Participate in matrixed decision-making for security-related changes, ensuring alignment across teams *Maintenance of SharePoint pages and libraries, and migration of files from Shared Drives or external sources using scripting or other tools, such as ShareGate
Governance & Lifecycle Management *Contribute to governance planning across SharePoint, Teams, and Power Platform assets *Help define and implement rules for site decommissioning, ownership validation, and usage tracking. Define usage policies, lifecycle rules, and ownership models for new digital assets *Assist in developing tools and processes to automate governance tasks *Develop and define archiving strategies for SharePoint and Teams sites. Coordinate lifecycle communications with site owners to validate usage and ownership
Security & Compliance *Work closely with Security and Infrastructure, and Enterprise Applications teams to ensure responsible & secure implementation of Microsoft 365 features *Get trained in Varonis and understand its role in extending Office 365 security and data governance *Participate in matrixed decision-making processes for AI and automation-related changes
User Advocacy & Feature Adoption *Stay informed about new Microsoft 365 features and proactively advocate for their adoption *Communicate with stakeholders about upcoming changes, feature releases, and best practices *Support user education efforts in collaboration with Training Specialists to communicate the value of new tools and features to end users *Encourage a culture of experimentation and innovation across departments
What We Are Seeking *Bachelor's degree in Information Technology or a related field (or equivalent experience *5 years of experience in Microsoft 365 administration or enablement roles *Proven experience as a Modern Workplace Administrator or in a similar role, with a focus on managing and supporting Copilot, Power Automate, Power Apps, and other Microsoft 365 tools *Strong understanding of digital workplace trends and emerging technologies *Excellent communication, problem-solving and stakeholder engagement skills *Experience working in cross-functional teams and matrixed environments *Strong knowledge of SharePoint Server, SharePoint Online, and related technologies *Proficiency in PowerShell scripting for SharePoint administration *Strong attention to detail and the ability to work independently
Preferred Skills: *Experience with AI tools and platforms within Microsoft 365 andinformedon the latest workplace technology trends and best practices *Microsoft 365 Certified: Administrator Expert *Background in automation, digital transformation, or innovation enablement *Ability to translate business needs into technical solutions #LI-AD #LI-LC
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team
We are also highly active and committed to creating an environment which is accessible to all of our customers, employees and applicants. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.

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