Event Coordinator

Job Overview

We are seeking a dynamic and enthusiastic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. In this role, you will be the driving force behind creating memorable experiences by coordinating all aspects of event management with precision and creativity. Your energetic approach will ensure seamless event operations, exceptional guest experiences, and successful event outcomes. This paid position offers an exciting opportunity to showcase your skills in hospitality, marketing, and customer service while working in a fast-paced, collaborative environment.

Responsibilities

• Collaborate with clients and stakeholders to understand event objectives, themes, and requirements to deliver tailored experiences.
• Develop comprehensive event plans covering logistics, venue selection, catering, entertainment, décor, and technical needs.
• Negotiate contracts with vendors including caterers, decorators, entertainment providers, and venue managers to secure the best terms and services.
• Coordinate all aspects of event setup and breakdown, ensuring timely execution and adherence to budgets.
• Manage event marketing efforts through social media promotion, email campaigns, and outreach to maximize attendance and visibility.
• Upsell additional services such as premium packages or upgrades to enhance guest satisfaction and revenue generation.
• Oversee budgeting processes to track expenses and ensure cost-effective event delivery without compromising quality.
• Provide excellent customer service by addressing client inquiries promptly and resolving any issues during events.
• Maintain detailed organizational records including contracts, invoices, schedules, and vendor contacts for smooth operations.
• Ensure compliance with health and safety regulations related to catering, banquet setups, and venue requirements.
• Facilitate guest services during events by managing registration processes, seating arrangements, and guest inquiries.
• Conduct post-event evaluations to gather feedback for continuous improvement in future events.

Skills

• Strong negotiation skills to secure favorable vendor agreements and contracts.
• Proven experience in event marketing strategies that boost attendance and engagement.
• Ability to upsell additional services confidently while maintaining excellent customer relations.
• Expertise in event planning from concept development through execution across various types of events such as banquets, conferences, or fundraisers.
• Exceptional customer service skills with a focus on creating positive guest experiences.
• Excellent time management skills to coordinate multiple tasks efficiently under tight deadlines.
• Extensive knowledge of events management software and tools for scheduling and logistics tracking.
• Budgeting proficiency to manage costs effectively while maintaining high-quality standards.
• Effective communication skills for liaising with clients, vendors, team members, and guests seamlessly.
• Strong organizational skills with attention to detail for handling contracts, catering arrangements, hotel bookings, or restaurant setups.
• Experience working within hospitality environments such as hotels or restaurants is highly desirable.
• Familiarity with fundraising activities if organizing charity or community events. Join us as an Event Coordinator where your energy fuels unforgettable moments Bring your passion for hospitality, your knack for organization, and your flair for marketing — together we'll craft extraordinary experiences that leave lasting impressions

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Expected hours: No more than 40 per week

Licence/Certification:

• Driving Licence (required)

Work Location: Hybrid remote in Headingley, MB R4H 1B4