Onboarding Administrator

Job Overview

The Onboarding Administrator, reporting to the Manager of Attraction, Recruitment and Hiring will champion the Employer of Choice Brand and be the face of the organization within their assigned Divisions of WEINS Auto Group, executing the organizations talent strategies and achieves staffing objectives by recruiting and evaluating job candidates; and advising managers.

You are participative and compassionate professional who will be a part of a team of likeminded individuals who specialize Attraction and Recruitment, HR and Health & Safety, Associate Engagement, Training and Performance Management.

The Onboarding Administrator is responsible for facilitating the hiring manager and orientation process of new employees. The onboarding administrator works closely with the talent acquisition, human resources team, the hiring managers, and the new hires to ensure a smooth and positive experience. The onboarding administrator also maintains and updates the employee records and databases.

See how Weins Auto Group is a great place to work, to learn and grow your career:

• We offer a competitive compensation plan and a top-notch benefits plan

• We are with you and value your loyalty by investing in your future with generous group RRSP options and matching program

• We know everyone needs a long weekend from time to time. We try our best to make that happen for our retail associates.

• We are lifelong learners and want to support our associates who endeavour to continue their education through our Educational Reimbursement Program

• We have a generous Vehicle Purchase Program along with a Parts & Service Discount

• We invest in your career with development and training opportunities.

• We know employees need support from time-to-time. Our Employee Assistance Program is accessible to all associates.

• We want more associates just like you and we offer an Employee Referral Program to thank our associates for a great referral

• We celebrate personal and professional milestones and team events

• We want to promote healthy lifestyle, and offer a generous fitness discounts & more

Responsibilities

• Review and screen inbound applicants and disposition in the ATS system.

• Coordinate and schedule interviews, assessments, and background checks for candidates.

• Assist new hires with completing and submitting the required paperwork and forms.

• Organize orientation sessions for new employees.

• Collect and verify the employee data and documents.

• Respond to the inquiries and requests from the new hires, the managers, and the HR team.

• Monitor and evaluate the effectiveness of the onboarding process and suggest improvements.

• Perform other administrative tasks as assigned.

Competencies

• Action Oriented

• Integrity and Trust

• Negotiating

• Priority setting

• Time Management

• Communications

• Creativity

• Business Acumen

• Drive for Results

Skills

• Excellent listening skills coupled with strong verbal and written communication skills.

• Strong analytical and problem-solving skills and the ability to execute on them.

• Ability to work independently and collaboratively in a fast-paced environment.

• Attention to detail and accuracy.

• Ability to apply discretion and maintain confidentiality when handling sensitive information.

• Ability to develop and manage interpersonal relationships.

• Tech savvy and proficient in Microsoft Office Suite or related software.

• A positive and professional attitude.

• Flexibility and adaptability to changing priorities and deadlines.

Job Qualifications

• Two years of administrative experience, ideally in HR.

• A bachelor's degree or college diploma in human resources, business administration, or a related field, or the equivalent in education and experience.

• Travel required – Ontario (GTA area)

• Experience working with an HCM software.

• Knowledge of the Canadian labour laws and regulations.

Physical Requirements

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency options consist of: Continuously, Frequently, Occasionally and Never.

Physical Requirements

Hours Per Day

Lifting Requirements

Frequency

Sitting

4-5 Hours

Lifting lbs*

Occasionally

Standing

2-3 Hours

Lifting 16 – 50 lbs*

Occasionally

Walking

0-1 Hours

Lifting lbs

Never

Stooping

0-1 Hours

Lifting Over 100 lbs

Never

Crawling

0-1 Hours

Kneeling

0-1 Hours

Carrying Requirements

Frequency

Bending

0-1 Hours

Carrying lbs*

Occasionally

Reaching (above your head)

0-1 Hours

Carrying 16 – 50 lbs*

Occasionally

Climbing

0 Hours

Carrying lbs

Never

Grasping

0 Hours

Carrying Over 100 lbs

Never

Auditory/Visual Requirements

Frequency

Pushing/Pulling Requirements

Frequency

Close Vision

Continuously

Pushing/Pulling lbs*

Occasionally

Distance Vision

Continuously

Pushing/Pulling 16 – 50 lbs*

Occasionally

Color Vision

Continuously

Pushing/Pulling lbs*

Occasionally

Peripheral Vision

Continuously

Pushing/Pulling Over 100 lbs

Never

Depth Perception

Continuously

• Identifies the physical requirements that team members perform without assistance.

Hearing

Continuously

Work Environment

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by the Company. Based in an office environment and when traveling, on an individual location or a representation of locations in that city or area.

Tell us your story. We also consider potential when hiring employees. Let us know in your cover letter what makes you the perfect candidate for this role.

Weins Auto Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

As part of our recruitment and training process, WEINS Canada (O/A WEINS Auto Group) and all our divisions, use artificial intelligence (AI)-powered tools to assist in evaluating candidates for roles. These tools may be used to:

• Assess skills and competencies through simulated training environments.
• Analyze responses to training modules or testing scenarios.
• Generate performance insights to support hiring decisions.

The AI systems used are designed to support fair and consistent evaluation. We are committed to ensuring that these tools do not result in discrimination or bias based on race, gender, disability, or other protected grounds under theOntario Human Rights Code. If you have questions or concerns about the use of AI in our hiring or training process, or if you require accommodations, please direct your inquiry to our Talent Acquisition Team at

Successful candidates will be subject to background checks not limited to criminal, credit, educational and or employment verification.

Accommodation will be provided in accordance with AODA. If you require accommodations during the recruitment process, please indicate this in advance.

This is an existing vacancy.