CCMS Data Base Coordinator

About Elevate Energy Group

Elevate Energy Group is a multidisciplinary electrical, instrumentation, and automation contractor redefining project execution across Canada's energy sector. Guided by our core values — Quality, Transparency, Integrity, Collaboration, and Community — we deliver excellence at every stage of the project lifecycle.

Our Completions, Commissioning, Execution (CCX) Division ensures seamless transitions from construction to operations, combining technical precision with a commitment to safety, reliability, and progressive turnover. We are passionate about using digital tools, standardized workflows, and collaboration to elevate the standard for completions delivery in our industry.

Position Overview

CCMS Data Base Coordinator plays a central role in delivering Elevates project completions strategy. This position integrates systems, engineering data, and processes to drive project readiness, turnover quality, and client confidence.

Functioning as an integral member of the commissioning team, the CCMS Data Base Coordinator configures the systems completion data base and becomes the interface between construction, pre-commissioning, and commissioning, supporting mechanical completion turnover, TCCC, pre-commissioning & commissioning, ready for operations, and handover.

This role is ideal for a self-driven professional who thrives on precision, takes ownership of process, and values collaboration across disciplines to achieve excellence in project execution.

Key Responsibilities

1. Digital Project Setup & Configuration

• Lead configuration and administration of a CCMS for project setup and execution.
• Develop project databases, templates, and system structures, including:
• Client instance creation and database configuration.
• Turnover and handover package templates.
• Task model and activity development.
• Certificate, role profile, and business rule definitions.
• Master data imports, document associations, and relationship hierarchies.
• Define and implement RACI profiles, WBS alignment, and project milestones to support structured execution.

2. Systemization & Workflow Development

• Establish system and subsystem hierarchies based on P&IDs, SLDs, and design documentation.
• Develop and administer construction, pre-commissioning, and commissioning check sheets for all relevant disciplines — automation, electrical, instrumentation, and mechanical.
• Configure digital workflows for Requests for Information (RFIs), Engineering Change Notices (ECNs), and Management of Change (MOC) tracking.
• Implement document import/export standards and manage interface data from engineering, vendors, and subcontractors.
• Maintain integrity of completions data to ensure traceability, quality assurance, and regulatory compliance.

3. Field Execution & Coordination

• Support construction and commissioning teams by ensuring timely availability of verified documentation and digital packages.
• Participate in site walk-downs, redline mark-ups, and data validation against design documents and regulatory standards.
• Administer tracking of punch lists, deficiency management, and system closeout through progressive turnover, pre-commissioning, commissioning, and ready for operations
• Provide technical support for field personnel using mobile device/tablets and other digital tools.

4. Turnover & Handover Management

• Administer CCMS progressive turnover through construction, pre-commissioning, commissioning, and start-up phases.
• Administer internal and external CCMS user accounts, permissions, and roles.
• Develop and issue project handover documentation, including:
• Handover table of contents and final turnover dossiers.
• Redlined engineering drawings and QA/QC documentation.
• Assurance certificates supporting Transfer of Care, Custody, and Control (TCCC) and SIMOPS coordination.
• Drive project closeout through structured, traceable, and digitally validated deliverables.

5. Leadership, Mentorship & Continuous Improvement

• Provide guidance and support to junior CCMS Data Base Coordinators.
• Collaborate with Elevates CCX leadership team to enhance internal standards, templates, and workflows.
• Identify opportunities for continuous improvement in data structure, reporting, and project execution efficiency.
• Promote a culture of learning, technical excellence, and teamwork in all project activities.

Key Skills & Attributes

• Strong communication and interpersonal skills, with the ability to interface across engineering, construction, and client teams.
• Advanced proficiency in CCMS (required); experience with commercially available OEM or proprietary CCMS considered an asset.
• Competency with Microsoft applications for data reporting and visualization considered an asset
• Strong analytical problem-solving skills with attention to detail and accuracy.
• Capable of reading/interpreting engineering registers and documentation including P&IDs, SLDs, datasheets, construction drawings, instrument and master equipment lists.
• Demonstrated understanding of commissioning and turnover processes in industrial facilities.
• Proven ability to organize, prioritize, and execute tasks under tight project timelines.
• Site experience within oil, gas, or industrial facilities required.
• Experience with OEM based CCMS software considered a strong asset.

Education & Experience Requirements

• Bachelor of Science in Engineering, or equivalent technical diploma, or trade certification with minimum 10 years of relevant industry experience.
• P.Eng or E.I.T. designation preferred, or extensive experience demonstrating equivalent technical competence.
• Minimum of 3–5 years' experience in Construction Management, QA/QC, or Commissioning & Completions.
• Demonstrated experience in implementing and CCMS.
• Demonstrated experience administering CCMS across multiple disciplines.

Why Join Elevate

At Elevate, you will be part of a company that truly values precision, people, and progress. You will have the opportunity to:

• Lead the digital execution of complex completions projects.
• Collaborate with experienced multidisciplinary teams dedicated to quality and safety.
• Drive improvement in systems and workflows that shape the future of project turnover.
• Work within a culture that values balance, trust, and professional growth.

Our Values in Action

• Quality
  – Deliver work that exceeds expectations through diligence and technical precision.
• Transparency
  – Communicate clearly and consistently with clients and teammates.
• Integrity
  – Do the right thing, every time, regardless of circumstance.
• Collaboration
  – Foster teamwork and unity across disciplines and clients.
• Community
  – Support one another and the communities where we live and work.