Executive Administrative and Accounting Assistant

Are you ready to step into a dynamic role where your skills can make a real difference in people's lives?

Elk Point Medical Clinic is seeking an enthusiastic and dedicated Executive Administrative and Accounting Assistant to play a significant role in our small, patient-focused team.

Position Overview:

We are seeking a highly organized and detail-oriented Executive Administrative and Accounting Assistant to join our dynamic medical clinic in Elk Point, Alberta. This multifaceted role is critical to ensuring smooth clinic operations and providing comprehensive support to the clinic director, with a particular focus on integrating accounting and executive tasks.

Key Responsibilities:

Administrative Responsibilities

• Manage daily clinic operations, including scheduling appointments and maintaining patient records.
• Coordinate correspondence, prepare documents, and handle general inquiries professionally.
• Maintain office assets, supplies and oversee equipment servicing as needed

Executive Support

• Act as a liaison between the director and staff, ensuring effective communication.
• Prepare reports, presentations, and meeting materials for the director.
• Manage the director's calendar, scheduling meetings, and appointments.
• Handle sensitive and confidential information with discretion.

Accounting and Bookkeeping

• Process payroll and ensure accuracy in salary calculations and payments.
• Manage private and provincial billing submissions and reconciliations.
• Maintain accurate financial records, including accounts payable and receivable.
• Prepare monthly financial reports for review by management.
• Collaborate with external accountants or auditors when necessary.
• Analyze financial and operational data to provide insights that support strategic clinic initiatives.

General Office Duties

• Oversee the organization and cleanliness of the office environment.
• Train and assist new staff in clinic processes and protocols.
• Streamline workflows between administrative, accounting, and clinical teams to enhance productivity.
• Perform other duties as assigned to support the smooth functioning of the clinic.

Qualifications:

• Bachelor's degree in Accounting, Business Administration, or a related field.
• Minimum of 5 years of combined experience in administrative support, accounting, and executive assistance, ideally within a medical or healthcare setting.
• Previous experience working in the Health Sector, particularly in primary care or doctor's office settings, is preferred.
• Proficiency in accounting software, Microsoft Office Suite, and payroll systems.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent written and verbal communication skills.

Key Competencies:

• Ability to manage priorities effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tasks.
• High level of integrity and confidentiality in handling sensitive information.

Work Schedule:

• Full-time, 35–40 hours per week.
• Flexibility to work occasional evenings or weekends if required.

Compensation:

• Competitive salary based on qualifications and experience.

What This Position Offers:

• A competitive salary.
• A supportive work environment that values innovation and teamwork.
• Opportunities for professional development and career advancement.
• A chance to make a meaningful impact in a tight-knit community by contributing to healthcare efficiency.
• Relocation assistance may be provided for the right candidate willing to join our community in Elk Point.

Job Type: Full-time

Pay: $35.00-$40.00 per hour

Benefits:

• On-site parking
• Paid time off

Ability to commute/relocate:

• Elk Point, AB: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person