Project Coordinator

3 days ago

Dartmouth NS BB W, Canada Install A-Flor Ltd Full time $50,000 - $60,000 per year

Job Overview:

The Project Coordinator supports the Project Manager in the execution of commercial flooring projects. This role is focused on administrative coordination, communication follow-up, document handling, scheduling assistance, and light estimating support. The Project Coordinator ensures smooth project workflows by handling logistical details, supporting the installation and sales teams, and keeping all project-related documentation accurate and up to date.

Key Responsibilities:

Project Support & Coordination

  • Assist the Project Manager in day-to-day coordination tasks for active commercial projects.
  • Participate in handoff & regular meetings with the estimator or salesperson to capture project details.
  • Help track job milestones (e.g., material order dates, delivery confirmations, install dates) using project tracking tools.
  • Coordinate with site contacts to confirm site readiness, scheduling preferences, and access requirements.
  • Follow up with vendors, subcontractors, and clients as directed by the Project Manager.

Administrative & Documentation Support

  • Set up and maintain job folders (digital and/or physical) including proposals, POs, drawings, delivery tickets, signoffs, and insurance documents.
  • Collect and submit required compliance documentation such as subcontractor COIs.
  • Track delivery status of materials and coordinate paperwork for shipping, receiving, and returns.
  • Prepare schedule of values, project invoicing, change orders, punch lists, and project close-out documentation.
  • Help compile documents and photos needed for project functions.

Vendor, Client, and Subcontractor Communication

  • Send and track purchase orders as instructed by the Project Manager.
  • Communicate with vendors to confirm delivery timelines and resolve minor logistical issues.
  • Prepare work orders & relay messages between the Project Manager and subcontractors regarding scope clarification or scheduling.
  • Maintain organized records of all key communication threads.

Light Estimating Support

  • Assist with minor take-offs or scope reviews when needed for small projects, large project change orders or minor quote revisions.
  • Review proposals and bid documents to confirm understanding of awarded scope.
  • Confirm pricing or availability of materials when requested.
  • Help input basic measurements or material quantities into standard estimating tools or Excel templates.

Key Competencies:

  • Supportive and proactive mindset with a focus on team success.
  • Detail-oriented and thorough with project files and communications.
  • Strong multitasking abilities in a deadline-driven environment.
  • Clear communicator, especially when relaying or gathering project information.
  • Comfortable navigating between office work and occasional field or warehouse coordination as needed.

Qualifications & Skills:

  • 1–2 years of experience in a project coordination, construction administration, or estimating assistant role.
  • Strong organizational skills and attention to detail.
  • Proficient in Microsoft 365, take off software (Measure Square) and basic project tracking software
  • Familiarity with construction related plans & specifications.
  • Familiarity with construction-related documents such as proposals, POs, and COIs.
  • Strong written and verbal communication skills.
  • Ability to follow instructions and meet deadlines reliably.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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