Portfolio Management Administrator

Purpose Unlimited is an independent financial services company with an unrelenting focus on customer-centric innovation, delivered through technology-driven solutions. Led by entrepreneur Som Seif, the company is developing a diversified product platform aimed at addressing historically underserved segments of the market. Purpose Unlimited's businesses include Purpose Investments, Advisor Solutions by Purpose, and Driven.

Who is Advisor Solutions by Purpose?

Advisor Solutions by Purpose, a subsidiary of Purpose Unlimited, is an innovative financial technology firm providing modern client and practice management technology and services for independent portfolio management and financial advisory businesses in Canada. Recognized by Wealth Professional Magazine as 2023 Wealth Tech Service Provider of the Year and one of Canada's Top 2023 Small and Medium Employers, Advisor Solutions by Purpose's end-to-end solution simplifies the advisor practice and makes it easier for clients to accessbetter services to achieve their financial goals. For more information, please visit

Who you are

We are seeking a detail-oriented and proactive Portfolio Manager Administrator to support our Portfolio Management team in delivering a seamless, compliant, and client-friendly experience. This role is critical in ensuring PMs spend more time on high-value client and advisor conversations by managing the operational and administrative workflows that underpin our business.

Responsibilities: What you will do

As a Portfolio Manager Administrator, you'll be the go-to support partner for our Portfolio Managers, ensuring they can spend more time with clients.

You will:

• Manage scheduling for client onboarding, IPS and annual reviews.
• Send and track AKYC/IPS emails and follow-ups.
• Prepare and send weekly advisor communications
• Triage incoming advisor and client emails, flagging urgent issues.
• Prepare meeting materials and assist with follow-up documentation.
• Maintain compliance records and support audit readiness.
• Partner with PMs and associates to continuously improve workflows.
• Verify data and ensure internal controls are in place and updated consistently
• Prepare quarterly fact sheets for all subadvisors

Qualifications: What you will bring

• A passion for organization and follow-through — you love making sure things get done right and on time.
• Experience in financial administration or operations (2+ years preferred), ideally supporting advisors or client-facing teams.
• Strong attention to detail with the ability to manage multiple tasks.
• Clear, professional communication skills (written and verbal)
• A team-first mindset — you thrive when supporting others to do their best work.
• Curiosity and problem-solving — you see inefficiencies and want to help fix them.
• Comfort with tools like Salesforce, Calendly, Zendesk – or the eagerness to learn quickly.

Additional Information

Why should you join us?

• We are one of Canada's Top Small & Medium Employers' 2023 & 2024.
• We believe in innovation and a vibrant culture - work for an innovative, people-first, financial services firm that values entrepreneurialism.
• We believe in a flexible work structure – A flexible hybrid work model that empowers you to do your best work whether at home or the office.
• We care about your rewards - Competitive compensation including equity program.
• We care about your health – comprehensive group health and dental benefits and life insurance at little to no cost to you. We also offer a Lifestyle Spending Account for all your wellness needs.
• We care about your quality of life - flexible paid time-off policy with unlimited vacation days, and flexible sick and mental health days.
• We care about your family - Paid parental leave for eligible employees with a top-up.
• We care about your future – Generous Group RRSP matching and an optional TFSA program.
• We care about your development – We offer training opportunities and tuition support year-round.

Advisor Solutions by Purpose is an equal employer, and we are dedicated to fostering an inclusive and barrier-free work environment for all employees and candidates. We encourage all qualified candidates to apply and if accommodation is required during any stage of the recruitment process, please contact any member of the People and Culture team at - We thank all applicants for their interest; however, only those selected for interviews will be contacted.

Our work philosophy is a hybrid model allowing for flexibility and collaboration.