Administrative Associate Maternity Leave

2 weeks ago

Dartmouth, Nova Scotia, Canada Gillfor Distribution Full time $45,000 - $65,000 per year


Maternity Leave coverage temporary December 01, 2025 to November 30, 2026.

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies


• Communication/Teamwork


• Critical Thinking/Analytical Skills 


• Technical Skills Excel 


• Problem Solving 


• Fluency with data & Metrics 


• Logic/Result Focus 


• Creative and Innovative Thinking 


• Prioritization

Performance Requirements 


• Manage flow of paperwork and filing


• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.


• A/P process product receiving paperwork to receive materials. 


• A/P post and process small bills and employee expenses. 


• Administer inventory counts/cycle counts. Make inventory adjustments. 


• Invoice sales invoices including posting freight to the orders. 


• Generate sales journal reports for management. 


• Administer timecards for head office. 


• Perform related clerical duties such as faxing and photocopying. 


• Working with other regional branches as it relates to shared expenses. 

Standards of Performance 


• Minimum of 2 years AR/AP administration. 


• Strong computer skills 


• Adhere to all Health & Safety policies & procedures. 


• Strong verbal and written skills to communicate with all levels of the organization. 


• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions 


• Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required. 


• Report directly to Division Manager. 


• Maternity Coverage - Temporary December 01, 2025 to November 30, 2026.

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