Program Assistant, Academic and Administration

2 weeks ago

Sydney, Nova Scotia, Canada New York University Full time A$60,000 - A$80,000 per year
Position Summary

The Program Assistant, Academic and Administration under the supervision of the Associate Director, provides administrative support for the Academic Administration of NYUS. The primary responsibility of the position is to provide broad support as part of a team whose mission is to ensure the effective delivery of a first-rate study abroad experience. The Assistant also ensures programmatic support consistent with the high standards that have established NYU as a global leader in international higher education. This is a full-time position based in Sydney, Australia. Approximate time allocations for each duty category are indicated below but may be adjusted as necessary.

Operations and Communications  (30%)

  • Maintain a high level of discretion and confidentiality
  • Assist in updating faculty handbooks, and academic related webpages
  • Assist with alumni relations  related to NYUS course guest lectures
  • Search for and assist with possible academic-related grant applications
  • Prepare weekly faculty newsletter
  • Participate in special projects and other duties as needed

Academics  (35%)

  • Set up and maintain academic course folders in Google Drive including assessment guidelines, course evaluations and syllabus documents.
  • Accompany students on academic field trips
  • Update CMS Website course inventory lists
  • Monitor USYD course availability each semester
  • Plan, book and track assignments, guest speakers, and field trips
  • Identify required texts from syllabus documents and assist with sourcing
  • Assist and communicate with faculty for course needs
  • Assist with NYU local exchange info sessions and advertising
  • Assist with supervising exams and implement accommodations for students who have registered with NYU Moses Center for Student Accessibility
  • Help with NYU's student information systems, Learning Management System and others as needed.
Qualifications

Job Requirements

  • Must possess legal entitlement to live and work in Australia
  • Must possess or be pursuing a Bachelor's degree in a related field (e.g. Education, International Affairs) or equivalent 

Skills & Preferences

  • Experience in an office administration role
  • Ability and strong desire to work in a highly collaborative team
  • Ability to learn and excel in a broad range of duties and responsibilities 
  • Solid organizational and administrative skills, with a proven ability to prioritize projects
  • Excellent intercultural and interpersonal communication skills
  • Attention to detail
  • Proven writing and editing skills, including the ability to draft effective memos & letters
  • Familiarity and adaptability using technology/software products
  • Proactive with exceptional problem-solving skills
  • Considerable knowledge of Sydney, and ideally familiarity with and interest in U.S. culture and higher education
Additional Information

Applications for this position must be made via the NYU portal. 

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at

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