Asset Coordinator

Title -
Processor Specialist – Operations and Asset Management

PR - $25-$26/hr

Contract Type:
Managed Services

The contract is renewed every year on
June 30th
.

For now, it will be
extended quarterly
through
June 30th, 2026
, with the
potential for extension into FY 2027
.

Location:
Onsite – Downtown, Toronto- (5 days onsite)

About the role

• Processor Specialist – Finance Operations and Asset Management

Job Description:

• Position Overview:
  This hybrid role combines the responsibilities of a Processor Specialist in Finance Operations with the duties of an On-Site Employee Asset Management. The position involves managing various financial tasks and employee asset management to support the smooth operation of the Finance / IT department and ensure a seamless onboarding experience for new hires. This on-site role requires technical knowledge or a willingness to learn, with the ability to lift 15kg/30lbs.
• Key Responsibilities:
• Finance Operations:
• Inbox Management:
• Manage the Finance Group inbox, ensuring timely responses and proper routing of inquiries.
• Shipping / Pickups:
• Handle finance mail, including cheque routing and government mail.
• Escalation / Support:
• Serve as the local escalation point for accounts payable issues, including invoicing and supplier set-up.
• Provide general support for requests from the Tax & Stat team, such as Single Payment Requests (SPR's) and miscellaneous tax payments via EI template upload.
• Employee Asset Management:

Asset Management:

• Receive and process orders from the mailroom.
• Tag and complete Confirmation of Receipt (COR) for all capital assets.
• Approve invoices upon receipt.
• Manage and track the deployment of all assets (capital and non-capital) by team.
• Maintain and monitor lab space to support remote workers.
• Provide detailed reports as requested.
• Onboarding & Offboarding Support:
• Collaborate with suppliers and the client's tech support to ensure all hardware meets compliance standards.
• Deploy hardware to new hires, ensuring devices are properly configured.
• Liaise with hiring teams and the Support Hub for special requests.
• Manage all related tasks via email, chat, and ticketing systems.
• Oversee the collection and proper storage of assets once employees have offboarded.

Procurement Handling:

• Receive and process purchase requests.
• Submit purchase orders (POs) for approval.
• Track and audit team inventory meticulously.
• Provide detailed reports and account for any missing items.
• Corporate Cell Phone Program Management:
• Onboarding / Offboarding Coordination:
• Manage the corporate cell phone program, including monthly review calls with the mobile management provider (Mindwireless).
• Follow up with employees regarding heavy data usage, long-distance charges, and the Apple Watch program.

Ongoing Coordination:

• Prepare journal entry files to charge back for monthly cell phone carrier charges.
• Submit and/or approve invoices for sub-wide services (e.g., Rogers, Telus, MindGlobal, Allstream, Amex).
• Create and maintain purchase orders (POs) for sub-wide services such as telecom.
• Prepare journal entry files for charging devices issued from inventory to new employees or for full-time employee refresh.
• Support Amex-related issues, including aging balances and refund cheques.

Additional Support/Requirements:

• Co-manage the Support Hub mailbox and ticketing systems end-to-end.
• Cross-train on other team roles and responsibilities.
• Coordinate the E-Waste Program and Loaner Program for the site.
• Qualifications:
• Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field.
• 3+ years of relevant experience in finance operations, asset management, or a similar role.
• Technical proficiency or willingness to learn.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in MS Office.
• Experience with ticketing systems (e.g., JIRA, ServiceNow) is preferred.

Key Competencies:

• Attention to detail
• Problem-solving skills
• Analytical thinking
• Customer service orientation
• Time management
• Technical aptitude
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in MS Office.
• Experience with ticketing systems (e.g., JIRA, ServiceNow) is preferred.

Please let me know if this is something you would love to do, and help me with your updated resume. Feel free to reach out at if you have any questions.

Thanks