Administrative & Accounting Coordinator

Job Posting: Administrative & Accounting Coordinator

Cathedral Basilica Foundation (formerly Basilica Heritage Foundation) – St. John's, NL

Salary: $45,000–$50,000 per year

Position Type: Full-time, 1-year term (with possibility of renewal)

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About Us

The Cathedral Basilica Foundation Newfoundland & Labrador is a registered charity and non-profit organization dedicated to the preservation, restoration, and activation of the Cathedral Basilica of St. John the Baptist and the surrounding Basilica Block in St. John's, Newfoundland and Labrador. We are entering an exciting new chapter, combining heritage conservation with cultural programming and community engagement, and we're seeking a highly organized and motivated individual to join our team.

Position Overview

Reporting to the Executive Director, the Administrative Coordinator plays a central role in supporting the daily work of the Foundation. This position provides administrative and accounting support, assists with events and communications, and helps ensure the smooth running of the office.

Key Responsibilities:

Administrative Support

• Provide day-to-day administrative support to the Executive Director and Board of Directors.
• Act as first point of contact for inquiries (phone, email, in-person reception).
• Schedule meetings, prepare agendas, take minutes, and support board/committee communications.
• Assist in the coordination of events, programming, and donor activities.

Accounting & Finance Support

• Process invoices, payments, and expense reports.
• Support budgeting, reporting, and financial record-keeping in collaboration with theTreasurer/Board Finance Committee.
• Maintain accurate filing systems and assist with audit preparation.

Project & Communications Support

• Assist with heritage and cultural projects by tracking timelines, deliverables, and resources.
• Support communications through drafting correspondence, updating the website, and posting on social media platforms.
• Liaise with community partners, vendors, and contractors as needed.

Qualifications

• Post-secondary education in business administration, accounting, office administration, arts/heritage management, or a related field, or equivalent relevant work experience.
• 1–4 years of relevant experience in administration, finance, or related support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Experience with social media management (Facebook, LinkedIn, Instagram).
• Strong organizational, problem-solving, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a small team environment.

Assets (Not Required)

• Familiarity with the non-profit or charitable sector.
• Experience with donor databases, accounting software, or event coordination.
• Knowledge of heritage, culture, or arts administration.
• Awareness of the unique role of sacred and historic spaces, and sensitivity to their function as both places of worship and community gathering.

Why Join Us?

This is an opportunity to be part of a small, passionate team working to protect and revitalize one of Newfoundland and Labrador's most iconic landmarks. You will gain valuable experience in administration, finance, and project support while directly contributing to the success of an organization entering a bold new phase of growth.

How to Apply

Please send your cover letter and résumé to:

Maria Conkey, Executive Director

Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Work Location: In person