Payroll Coordinator

ISL5 days ago

Hybrid

Edmonton, AB

CA$70,000 - CA$78,000/year

Mid Level

full_time

Employer-paid health, dental, and paramedical benefits

Group RRSP retirement savings plan

Paid professional development opportunities

We are seeking a detail-oriented and organized Payroll Coordinator to join our Finance team. In this role, you will be responsible for processing payroll for approximately 600 employees across Alberta, British Columbia, Saskatchewan, and Yukon. Using our HRIS payroll system (Dayforce), our ERP (BST Enterprise), and Microsoft Excel, you will ensure timely and accurate payroll administration in compliance with provincial and federal legislation.

This position also plays a key role in data analysis, reporting, and supporting employee lifecycle events by providing accurate payroll insights, responding to ad hoc data requests, and assisting with termination and year-end processes.

We are ideally seeking a professional who is able to work out of our beautiful Edmonton, Alberta office but candidates within Alberta may also be considered on a hybrid schedule.

A Little About Us

We are engineers, technologists, planners, landscape architects, scientists, and their support teams that work together to deliver infrastructure, minimizing environmental impact and maximizing benefit to the community. Learn more about our work by visiting us on Instagram @islengineering / and feel free to join our ISL newsletter on : Inside ISL.

About the Role

• Payroll Processing:
• Prepare, review, and process bi-weekly payroll for ~600 employees across multiple provinces and territories.
• Maintain payroll records and ensure accuracy of employee data within the HRIS.
• Import, validate, and reconcile payroll data, including timesheets, benefits, deductions, and allowances.
• Conduct payroll audits and resolve discrepancies promptly.
• Process benefits premium payments.
• Benefits premium reconciliations.
• Some weekends required to process pay in a timely manner.
• Compliance & Reporting:
• Ensure payroll practices comply with employment standards, tax regulations, and statutory requirements in Alberta, BC, Saskatchewan, and Yukon.
• Prepare and file year-end documents (e.g., T4s, provincial reporting, WCB, BC Employer Health Tax, etc.).
• Support audits and provide required payroll documentation.
• Termination & Employee Lifecycle Support:
• Prepare Records of Employment (ROEs), vacation/sick balance checks, and final pay calculations.
• Ensure accurate and timely processing of employee terminations in compliance with provincial standards.
• Support HR in offboarding processes with payroll-related documentation.
• Data Analysis & Ad Hoc Reporting:
• Pull, analyze, and present payroll-related data using the HRIS and Excel.
• Ability to complete payroll related journal entries.
• Create ad hoc reports and dashboards for HR, Finance, and business leaders.
• Monitor payroll trends (e.g., overtime, benefits costs, turnover data) to support workforce planning and decision-making.
• Employee Support & Communication:
• Respond to employee inquiries regarding pay, deductions, and payroll policies.
• Collaborate with HR, Finance, and Managers to address payroll-related issues.
• System & Process Improvement:
• Support optimization of payroll processes and reporting functions within the HRIS.
• Recommend improvements to enhance payroll accuracy, compliance, and efficiency.

Who You Are

• You have a strong attention to detail and consider yourself swift and nimble while ensuring accuracy.
• You enjoy and thrive in a deadline driven environment where you are trusted for accuracy and payroll processing.
• You model ISL's everyday core values of Integrity, Unity, Curiosity and Excellence.
• You are curious in your approach and ask the right questions and consider yourself resourceful.

Your resume and cover letter should show us:

• 4+ years of payroll experience; experience in multi-province payroll is an asset.
• Certifications and education considered an asset (PCP, CPM and other post-secondary education).
• Experience with an HRIS payroll system.
• Dayforce and BST experience is considered an asset.
• Strong skills in Microsoft Excel (e.g., pivot tables, formulas, data validation, reconciliations).
• Demonstrated ability to analyze data and prepare meaningful reports for stakeholders.
• Solid understanding of payroll regulations, taxation, and employment standards across Western Canada.
• High attention to detail, organizational skills, and ability to manage confidential information.
• Must be available to work occasional weekends due to pay cycles.
• Interest in AI, technology tools for improved efficiency is an asset.

What ISL Offers

We value you for your skills, work ethic, and contributions and want to ensure that your personal success is intertwined with your professional success. Our wellness philosophy encompasses the four pillars of physical, mental, financial and spiritual well-being, which is why our strong benefits package is comprehensive and offers you some of the best available tools to maximize your career and lifestyle.

Depending on your experience level, the salary range for this opportunity is:

• $70,000 - $78,000 (based on a 40-hour work week)

Here are some of the amazing benefits we provide:

• Excellent mentorship and team atmosphere.
• Significant annual bonus incentives.
• Banked time options for salaried employees.
• Flexible amount and timing of working hours.
• Hybrid model of work, although there is a focus on in-office collaboration.
• Great employer-paid benefits, including health, dental and extensive paramedical services.
• Healthcare Spending and Lifestyle Option Accounts.
• An excellent Group RRSP system.
• Paid professional development opportunities and memberships.

At ISL, we share an enthusiasm for community infrastructure. From planning through to design and construction management, we create nimble teams to tackle the unique requirements of every project. Our technical expertise encompasses transportation, land use planning, civil engineering, municipal, landscape architecture, heritage services, environmental management, water, structural, community engagement, geomatics, construction services and 3D visualization. Just the right size, ISL delivers on complex projects while being small enough to maintain strong, cohesive project teams and personal client attention and service.

At ISL your identity is part of our identity. Diversity, Equity and Inclusion (DEI) speaks to our core values and provides space for our teams to bring their authentic selves to work. ISL believes DEI creates the best outcomes for our clients while sustaining a happy and thriving work environment that allows for career development and opportunities for all staff. ISL is committed to a focused effort on continuous improvement and development of a respectful and safe workplace.

We thank all applicants in advance for their interest in this position. Only those who will be selected for an interview will be contacted.

Civil Engineering

At ISL, we share an enthusiasm for community infrastructure. From planning to design and construction management, we create nimble teams to tackle the unique requirements of every project. This integrated service offering gives you the experts you need, when you need them.

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