Executive Personal Assistant

16 hours ago

Vancouver, British Columbia, Canada VoPay Full time

About the Role

We are seeking a highly trusted and discreet 
Executive Personal Assistant
 to support a busy CEO across both personal and business matters. This is a hands-on, dynamic role for a professional who can act as a true right hand — anticipating needs, managing multiple priorities, and ensuring that every detail is handled with precision and discretion.

The ideal candidate is resourceful, confident, and thrives in fast-paced environments where priorities evolve quickly. You will play a key role in simplifying daily operations, coordinating schedules, and managing the flow of both personal and professional commitments.

Key Responsibilities

  • Manage and coordinate personal and professional calendars, appointments, and meetings.
  • Serve as the primary point of contact for both personal and executive matters.
  • Coordinate travel arrangements, reservations, and event logistics.
  • Handle personal errands, vendor coordination, and household administration.
  • Support light business-related activities — such as expense management, correspondence, and document preparation.
  • Provide flexible support across personal and executive priorities, ensuring continuity and balance between professional and personal commitments.
  • Liaise with team members, partners, and service providers with a high degree of professionalism and confidentiality.
  • Anticipate needs and proactively identify solutions to streamline daily operations.

Qualifications

  • Minimum of 
    5 years of experience
     supporting a senior executive or entrepreneur in a similar personal/executive capacity.
  • Proven ability to manage sensitive information with discretion and sound judgment.
  • Exceptional organizational and time management skills with a strong sense of accountability.
  • Technologically fluent — comfortable using digital tools (Google Workspace, scheduling apps, communication platforms, task management systems, etc.).
  • Excellent written and verbal communication skills.
  • Flexible and adaptable to shifting priorities.
  • Valid driver's license and ability to manage in-person tasks in Vancouver.

Work Environment & Flexibility

  • This role offers flexibility in scheduling and may occasionally require evening or weekend availability depending on travel or event needs.
  • While primarily based in Vancouver, some remote coordination or off-site support may be required.

Ideal Candidate

  • You are reliable, composed, and take initiative without needing direction. You know how to prioritize, protect time, and handle sensitive personal and professional matters with tact. You operate with a mindset of trust, loyalty, and excellence — becoming an extension of the executive you support.

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