Health Records Clerk II

Req ID: 212390

Location: Eastern Zone, Strait Richmond Hospital

Department: IMIT HIS Admitting & Registration CBR

Type of Employment: PermanentHourly PT (40%) x 1

CUPE Admin Professionals Position

Posting Closing Date: 17-Nov-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

The incumbent will perform clerical procedures related to chart processing control. Schedule will be evening shifts with the possibility of weekend and holiday shift coverage. Specific duties can include:

• Process inpatient admissions, day surgery and outpatient records ensuring that charts are received in the department in an appropriate time
• Admit, discharge and transfer patients
• Register outpatients for clinics, Day Surgery, Emergency
• Operate switchboard and direct calls as required to departments and patients
• Maintains current knowledge of alarm procedures
• Act as receptionist to the general public and other clients
• Generate, distribute and maintain daily/monthly statistical reports
• Accept financial payments, provide receipts, facilitate transport of receipts
• Maintain appropriate registers and distribute to appropriate agencies as required
• Maintain chart control procedures to ensure accurate chart retrieval/maintenance
• Maintain the accuracy of the Master Patient Index (MPI) in Meditech
• Provide excellent client service in a fast-paced, deadline-driven environment
• Maintain confidentiality of all communications, written and verbal
• Process all types of patient/client documentation
• Provide assistance to physicians as required for chart completion
• Receive and process telephone inquiries
• Physical ability to perform the duties of the position, including bending, carrying, walking, pushing and sitting for long periods of time

We would love to hear from you if you have the following:

• Grade 12 plus graduation from an accredited secretarial or business course, or 1 year related clerical/secretarial experience required
• Medical Terminology Course required
• Proficient keyboarding skills
• Demonstrated knowledge of Windows
• Good interpersonal and communication skills – a high degree of tact, judgement and confidentiality
• Ability to work independently, assess situations and seek resolution if possible, in accordance with District policies and procedures
• Ability to work in an area with frequent interruptions
• Competencies in other languages an asset, French preferred

**A skill test may be included as part of the selection process.**

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

• Permanent, Part-time Position, 28 Hours Bi-weekly
• Schedule may include days, evenings, weekends and Holiday coverage

$ $25.38 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.