Administrative Assistant

6 days ago

Remote, Canada MJays Refinishing Full time $37,440 - $62,400 per year

Job Overview

MJays Refinishing is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential refinishing and restoration team. This remote role is ideal for someone who thrives on organization, communication, and helping a busy trade business run smoothly behind the scenes. The right person will make a significant impact on the efficiency and success of our projects by managing administrative systems and supporting our production team.

Key Responsibilities

  • Inbound Call Management: Answer and manage incoming calls with professionalism and great customer service.
  • Production Scheduling: Coordinate and maintain project schedules to ensure tasks run on time.
  • Payroll Organization: Assist in processing payroll accurately and on schedule.
  • Recruitment Assistance: Support the hiring process by screening calls, setting up job ads, and organizing interviews.
  • Email and Communication Management: Manage inboxes, respond to inquiries, and relay important information to the team.
  • Client Communication: Act as a liaison between clients and project managers for smooth communication.
  • Outbound Calls: Schedule estimates and follow up with potential clients.
  • Expense Tracking: Monitor and record project expenses to support financial accuracy.
  • CRM Management: Update and maintain customer information in our CRM system.
  • General Administrative Tasks: Support daily business operations as needed.

Qualifications

  • Minimum 1 year in an administrative role (experience in the trades or construction preferred).
  • Proficient with Google Drive, spreadsheets, and CRM software.
  • Strong communication and organization skills.
  • Dependable and detail-oriented, with excellent follow-through.
  • Adaptable and coachable — able to learn quickly and grow with the company.
  • Must have a quiet, professional workspace suitable for making and receiving calls (for remote setup).

Why Join Mj's Refinishing

  • Flexible Work Environment: Remote setup with flexibility for work-life balance.
  • Growth Opportunities: Join a growing refinishing business with potential to advance.
  • Impactful Role: Your organization and communication skills will directly contribute to smoother operations and better client experiences.
  • Supportive Team: Work with a dedicated and collaborative trades team that values integrity, respect, and accountability.

How to Apply

Apply on Indeed. You can also call us at or email

Equal Opportunity Statement

MJays Refinishing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Part-time

Pay: $18.00-$30.00 per hour

Expected hours: 20 – 40 per week

Benefits:

  • Flexible schedule

Work Location: Remote

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