Accounting Associate

2 weeks ago

Shakespeare ON, Canada Shakespeare Mills Inc Full time $45,000 - $65,000 per year

JOB PURPOSE

At Shakespeare Mills Inc., our success depends on people, productivity, and procedures. Shakespeare Mills Inc. is a feed mill dedicated to producing high-quality feed products and providing exceptional service to our customers. We're a locally operated business that values teamwork, accuracy, and reliability. We're looking for an Accounting Associate to join our team and support the day-to-day financial operations of our company.

RESPONSIBILITIES

1. Accounts Payable

  • Match purchase orders, packing slips, and invoices for accuracy.
  • Enter invoices into the accounting system (Microsoft Dynamics GP)
  • Prepare payments and ensure timely processing of vendor accounts.
  • Communicate with suppliers to resolve discrepancies or inquiries.

2. Accounts Receivable

  • Prepare and send customer invoices.
  • Apply customer payments and maintain accurate records.
  • Follow up on overdue accounts and provide account statements as needed.
  • Communicate with customers regarding billing questions or adjustments.

3. Bank and Account Reconciliation

  • Record daily deposits and receipts.
  • Reconcile bank accounts and credit card statements monthly.
  • Investigate and resolve discrepancies in a timely manner.

4. Month-End Support

  • Prepare journal entries and assist with general ledger reconciliations.
  • Generate reports and summaries for management.
  • Assist with month-end and year-end closing tasks.

5. General Administrative Support

  • Maintain organized accounting files (digital and hard copy).
  • Assist with inventory-related entries and reporting as needed.
  • Provide backup support to other office and accounting staff when required

REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE

  • Proficiency with Microsoft Excel
  • Excellent attention to detail, organization, analytical thinking, and numerical skills.
  • Effective verbal and written communication skills.
  • Ability to work independently or collaboratively.
  • College diploma or degree in Bookkeeping, Accounting, Finance, or related field is preferred.
  • Previous experience in accounting, payroll, bookkeeping, or finance roles is an asset.

WORKING CONDITIONS

  • Full-time position, 40 hours/week.
  • Salary will be based on experience.
  • 2 weeks' holidays plus access to health benefits after 3-month probation.
  • Office environment with occasional collaboration with other departments and external stakeholders.

CONFIDENTIALITY AND DISCRETION

The candidate must maintain confidentiality of all company and customer information. Tact and discretion are required in all interactions to maintain the positive image of Shakespeare Mills Inc.

APPLICATION

Please send your resume to or drop off in person at 3976 Sackville Street, Shakespeare, Ontario. Only successful candidates will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act and other applicable legislation, we are pleased to accommodate applicants with disabilities throughout the recruitment process. Please let us know if you require accommodation to ensure equal participation.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match

Ability to commute/relocate:

  • Shakespeare, ON: reliably commute or plan to relocate before starting work (required)

Language:

  • English (required)

Work Location: In person

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