Project Coordinator

Who We Are And What We Offer
Interested in shaping skylines across the globe?

Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

You will also have access to a range of holistic benefits including:

• Market competitive compensation packages and group RRSP matching.
• Company paid medical, health, and dental benefits including mental health and wellness resources.
• Paid time off including annual vacation, parental leave, and volunteer leave.
• Financial wellbeing support and discount programs.
• Professional career development opportunities and a wealth of learning offerings through the Multiplex Learning Academy.
• An industry-leading approach to flexible work to enable better work-life balance.

Who We're Looking For
Our people are united by a common belief: that we can outperform in everything we do.

Position Summary
Working in a collaborative, innovative, fast paced environment, the Project Coordinator is responsible for assisting and maintaining the project schedule and budget for the project's construction contract requirements.

Key Responsibilities

• Assist the Project Manager with the overall project execution including costs, schedule, document control, quality and project status
• Manage the flow of all documentation for the project, sub-trades and site
• Maintain a positive working relationship with the client and trades
• Track costs on the project and report to Project Manager
• Assist the Project Manager with issuing subcontracts, O.'s and related paperwork
• Coordinate the procurement of resources in a timely manner to maintain project schedule
• Attend site meetings and record minutes as required
• Assist in the tracking of project deficiencies
• Record and document specific instructions such as color/suite selections
• Involvement in all aspects of project closeout
• Review shop drawings, specifications and samples to ensure that are compliant with contract documentation
• Coordinate the procurement of resources
• Maintain change log and track changes in design and logistics
• Ensure the maintenance of a document control file, including test and inspection reports
• Identify the impacts of changes made to project schedules and costs
• Be responsible for updating project actuals

Education & Experience

• 1 -5 years of experience as a Project Coordinator or Field Engineer in the construction industry working for a general contracting construction company
• Post-Secondary Degree in Engineering, Construction or a related field
• Project Management Professional certification an asset
• LEED Accreditation highly valued
• Up-to-date Safety Certifications (eg. Working at Heights, Fall Protection, H&S)

Required Skills

• Experience with project management and/or scheduling software (eg. MS Project, Procore)
• Proven ability to handle a fast-paced work environment and enjoy working collaboratively and cross- functionally
• Ability to adapt to change quickly and be flexible in meeting competing deadlines
• Proficiency in reviewing, analyzing and effectively critiquing building plans, specifications and contract documents
• Able to articulate the impact of changes to project schedules and cost
• Demonstrates an understanding of construction sequencing

WORK ENVIRONMENT

• Fast paced, dynamic and innovative work environment
• If visiting a project site, high possibility of exposure to hazardous materials
• Sitting, standing, walking, bending, light lifting, climbing stairs
• A team-oriented and progressive workplace that recognizes and rewards the "outside the box" approach
• Dedicated to developing successful employees – We invest in our people and provide a wealth of career development opportunities across job functions

A Note On Diversity
Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Research shows that women and people from underrepresented groups are less like to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.

We are committed to providing a barrier-free work environment in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code and can support with reasonable adjustments at any stage of the recruitment process. If you require a specific accommodation because of a disability or a medical need, please contact us at or by e-mail at This ensures that the appropriate accommodations are arranged before the commencement of employment.