Medical Office Administrator

2 weeks ago

Toronto, Ontario, Canada VivaGen Life Sciences Full time $60,000 - $90,000 per year

Be the Welcoming Face of Longevity more.

At Vivagen Life Sciences, we're redefining how people experience aging, vitality, and personalized care.

As a Medical Office Administrator, you'll be the first point of contact for our patients—offering warmth, professionalism, and seamless coordination in a high-touch clinical setting. This hybrid role blends front desk reception, concierge-style service, inventory management, and general office support.

Building meaningful relationships with patients who are deeply engaged in their health journey is just a part of this multi-faceted role. This person will also work with our new Medical Office/Clinical Manager to develop and manage processes and tracking for the various parts of our integrated care treatment program and ongoing support of patients. It's the kind of role that will appeal to someone with a strong interest both in the kind of medicine we practice and business operations. We're growing and this role has the opportunity to grow in a couple different directions depending on the mix of skills experience and interest the person we hire brings. If you're organized, proactive, and thrive in a collaborative environment, we'd love to welcome you to our growing Yorkville team.

What You'll Do

  • Greet and support patients with warmth and professionalism—be the front-line ambassador of Vivagen
  • Schedule and confirm appointments with care and precision
  • Oversee inventory, purchasing, and shipping of supplements and vitamins
  • Manage annual physicals and maintain key administrative records
  • Coordinate mail-outs and process invoices and receipts
  • Handle phone calls with empathy and clarity
  • Jump in to support the team with office tasks as needed
  • Collaborate closely with clinical and administrative staff
  • Keep workflows smooth, prioritize tasks, and resolve challenges calmly
  • Use your medical knowledge to document accurately and handle sensitive information with discretion

What You Bring

  • Experience in a medical office or clinic setting
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Comfort with inventory systems and basic purchasing/shipping workflows
  • Familiarity with medical documentation and patient confidentiality
  • A calm, proactive, and team-oriented mindset

Why Vivagen?

  • Join a clinic at the forefront of personalized longevity care
  • Work in a supportive, interdisciplinary environment
  • Be part of a team that values compassion, innovation, and excellence
  • Help shape the patient experience in a clinic that treats the whole person

If you're ready to bring heart and precision to a role that blends service and science, apply now to join Vivagen Life Sciences in Yorkville.

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