Property Administrator

Location: Calgary

Full-Time | Permanent

Property Administrator – Be the Backbone of Our Building Operations

Join a leading Alberta-based property management team where your precision and people skills make a visible difference every day.

As a Property Administrator, you'll manage lease documentation, coordinate tenant communications, and support daily operations across our commercial portfolio. You'll work closely with Property Managers and Building Operators to ensure contracts, maintenance requests, and financial records are accurate and on track. This role is ideal for someone who thrives in a fast-paced environment, values strong client relationships, and takes pride in keeping complex portfolios organized and compliant.

Why This Role is a Great Fit for You

• Competitive compensation with full health and dental benefits
• RRSP matching and mileage reimbursement where applicable
• Tuition reimbursement, mentorship, and professional development support to help you advance in property management
• Convenient onsite parking, so you can arrive to work with ease, no need to worry about downtown parking or long commutes between sites
• Access to an onsite fitness centre, giving you the flexibility to prioritize your health and well-being before, during, or after work
• A collaborative, COR-certified and ISO 9001:2015-certified environment where safety and quality are top priorities
• Opportunities to contribute to process improvements that reduce paperwork and boost operational efficiency
• Complimentary membership to Perkopolis, Canada's premier perks program, giving you access to over 5,000 carefully curated discounts on everything from concert tickets, hotels, flights and everyday essentials.
• A dynamic, team-oriented workplace that values initiative, innovation, and service excellence

Who Join Us?

We've been shaping Alberta's real estate landscape for more than 30 years and have grown into a dynamic organization of nearly 900 professionals delivering complete building management solutions. Our projects span more than 80 Alberta communities, managing 18 million sq. ft. of property across 600+ buildings and providing tenant services in over 500 sites. We are continually expanding our services from caretaking and grounds to security and project management to meet evolving client needs and provide our team members with diverse, meaningful work.

At Edon, collaboration and innovation are at the heart of what we do. You'll join a forward-thinking, supportive team where your attention to detail and commitment to service help shape the spaces where people work, connect, and grow

Explore more about us and watch the WHO WE ARE video:

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Key Responsibilities

• Provide comprehensive administrative support to the Property Management team, including preparing reports, letters, and correspondence, organizing files, and maintaining efficient office systems
• Coordinate day-to-day property administration activities, ensuring timely communication and documentation across portfolios
• Support the resolution of tenant inquiries and service issues to maintain a high standard of client satisfaction
• Maintain and track service contracts for each property, monitoring renewal and expiry dates to ensure uninterrupted operations
• Contribute to the development and improvement of departmental processes and procedures to enhance efficiency and consistency
• Manage building access systems by issuing and programming access cards, updating time specifications, and adjusting door schedules as required
• Provide accounting and financial support, including processing invoices, tracking tenant chargebacks, assisting with budget preparation, and reconciling year-end statements in alignment with Edon Management's financial processes
• Assist with accounts receivable collection and reporting to ensure accurate and timely financial documentation
• Support Quality Management System (QMS) administration, including document control, records management, and tracking of non-conformance items with appropriate follow-up
• Represent Edon Management professionally as a front-line contact with tenants, clients, and contractors, reinforcing our commitment to service excellence

What You Bring

• Minimum of three years' experience in property administration or commercial real estate, preferably within a property management environment
• Strong understanding of lease documentation and general real estate contracts
• Post-secondary education in Business Administration, Real Estate, or a related field (certificate or diploma) is considered an asset
• Technical writing experience or coursework in professional communication is an advantage
• Working knowledge of building systems such as electrical, plumbing, HVAC, life safety, landscaping, snow removal, and caretaking services
• Familiarity with small project management processes, including developing specifications, estimating, scheduling, and interpreting design drawings, is considered an asset
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new software quickly
• Excellent interpersonal and written communication skills, with the professionalism to interact confidently with tenants, contractors, and colleagues
• Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks in a fast-paced environment

At Edon, our goal is to foster an environment where every team member feels empowered, believing that a mix of backgrounds, perspectives, and experiences enhances our innovation and excellence. We recognize the value of a diverse workforce and actively encourage applications from candidates of all backgrounds, experiences, and abilities.