Estimating Administrator

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we've evolved from a sewer and watermain contractor, to one of Canada's most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

 
If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary: 

The Estimating Administrator supports the Estimating team by coordinating tender submissions, managing documentation, and ensuring smooth project handovers. This role assists with bid preparation, budget summaries, and compliance documentation, while maintaining accurate project trackers and facilitating communication between estimating, contracts, and operations teams. The position ensures timely, accurate, and compliant tender submissions and contributes to efficient workflow across all preconstruction stages.

The Estimating Administrator will report directly to the Manager, Preconstruction Support.

Location: Clearway's Head Office – Maple, ON.

Hours of Operations: 8:00 am to 5:00 pm (EST)

Essential Duties & Responsibilities:

• Prepare and distribute low-bid notices internally, ensuring accurate and timely communication of awarded project to relevant stakeholders.
• Assist in compiling project budget summaries, tracking updates, and producing project reports for handover.
• Collect, verify, and coordinate all supporting documentation, ensuring completeness and compliance with internal and client requirements.
• Facilitate the transfer of project information from estimating to operations, including schedules, budgets, technical documents, and client requirements.
• Coordinate estimating close out activities, ensuring all bid-related materials, clarifications, and client correspondence are properly archived.
• Maintain and update project trackers, ensuring data accuracy, performance monitoring and forecasting.
• Coordinate bond and insurance requirements at both tender and preconstruction stages, ensuring timely submission of accurate documentation to clients and stakeholders.
• Act as point of contact between estimating, contracts, and operations teams to resolve documentation issues and maintain workflow efficiency.
• Ensure timely submission of bids in compliance with tender requirements.
• Assist estimators with tender preparation and submission.
• Occasionally assist with managing general email inbox.

Requirements:

• 2-3 years of experience in construction industry is an asset
• Strong organizational and time management skills with the ability to handle multiple deadlines
• Excellent attention to detail and document control
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) experience with estimating is an asset
• Strong written and verbal communication skills
• Ability to collaborate effectively across multiple departments and teams
• High level of professionalism, discretion and accuracy in handling project and client information
• Be self-motivated and driven
• Must be legally eligible to work in Canada – no work permit sponsorship is available for this position
  

Benefits:

• Competitive Salary with annual cost of living increases
• Annual Bonus Program
• Group RRSP with 100% Matching
• 100% Company Paid Benefits
• Extended Health Care
• Dental Care
• Vision Care
• Disability Insurance
• Vacation & Personal Days, plus Paid Holiday Shutdown
• Parental Leave Top-up Program
• Employee Assistance Program (EAP)
• Life Insurance
• Wellness Programs
• Free On-site Parking
•  Casual Dress
  

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies