Property Accountant

About Rivn Group

Rivn Group is a Calgary-based real estate investment and management firm focused on disciplined ownership, operational precision, and capital-efficient value creation. We are launching with two office buildings in the Beltline, with plans to scale across urban Alberta. We are looking for a versatile accounting professional who can manage day-to-day property accounting, lease administration, and financial reporting with accuracy, ownership, and efficiency.

Position Overview

This role combines responsibilities traditionally split across a Property Accountant and Property Administrator. You will manage full-cycle accounting for Rivn's buildings, maintain accurate financial and tenant records, support budgeting, and provide timely reporting to ownership.

The ideal candidate is detail-oriented, organized, comfortable with tenant communication, and eager to take ownership of accounting operations within a growing real estate platform.

Key Responsibilities

1. Full-Cycle Property Accounting

• Manage all day-to-day accounting functions for Rivn's portfolio, including rent invoicing, accounts payable, accounts receivable, and bank reconciliations.
• Prepare monthly and annual financial statements, including income statements, balance sheets, cash-flow statements, and variance analyses.
• Track and reconcile operating costs, including CAM and recoveries, ensuring compliance with lease terms.
• Maintain the general ledger, process journal entries, and prepare monthly accruals.
• Code and process supplier invoices, ensuring accuracy and proper approval routing.

2. Lease & Rent Administration

• Maintain accurate tenant ledgers, rent rolls, and charge schedules.
• Review lease agreements and interpret financial clauses for billing, recoveries, step-ups, and allowances.
• Ensure timely rent collection, monitor AR aging, and follow up with tenants on overdue balances.
• Maintain tenant insurance certificates and ensure compliance with renewal requirements.

3. Financial Reporting & Analysis

• Prepare monthly reporting packages for ownership, including performance summaries and variance commentary.
• Assist in preparing annual budgets, forecasts, and cash-flow projections.
• Track capital expenditures and maintain audit-ready records for all CAPEX activity.
• Monitor building operating costs and identify trends, variances, and opportunities to improve financial performance.

4. Administrative & Tenant Support

• Act as the point of contact for tenants regarding billing inquiries, rent statements, or reconciliation questions.
• Maintain digital filing systems for leases, contracts, invoices, insurance certificates, and financial documentation.
• Assist with tenant notices, year-end reconciliation letters, and general lease administration tasks.
• Support the Property Operations Manager in organizing quotes, preparing purchase orders, and tracking vendor costs.

5. Systems & Process Improvement

• Use accounting/property management software (QuickBooks, Yardi, or equivalent) to manage financial data.
• Develop process efficiencies across accounting, reporting, and record management.
• Assist with implementing financial controls, best practices, and scalable systems as Rivn's portfolio grows.

Qualifications

Required

• 3–5 years of experience in property accounting, property administration, or commercial real estate finance.
• Strong understanding of rent rolls, operating cost allocations, and lease accounting.
• Proficiency with accounting software (QuickBooks Online, Yardi, or similar) and Microsoft Excel.
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines.
• Clear communication skills, including the ability to explain financial concepts to tenants and internal stakeholders.

Assets (Nice-to-have)

• Experience with CAM reconciliations or commercial lease review.
• Exposure to budgeting, forecasting, or capital expenditure tracking.
• Knowledge of residential or commercial real estate operations.
• CPA designation (or in progress) is an asset but not required.
• Yardi or similar property management software familiarity.

Why Join Rivn Group?

• Work directly with ownership and leadership on every aspect of commercial real estate finance.
• Unique opportunity to shape financial systems and reporting for a growing real estate platform.
• Broad exposure across accounting, operations, leasing, and capital planning.
• Entrepreneurial environment with room for professional growth.

Job Type: Full-time

Pay: $65,000.00-$90,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• Rate your experience with full-cycle property accounting (AP, AR, bank recs, GL, monthly close).

0 = None, 1 = Limited, 2 = Moderate, 3 = Extensive

• How much experience do you have preparing CAM/operating cost reconciliations for commercial real estate?

0 = None, 1 = Limited, 2 = Some, 3 = Strong

• Rate your experience with lease administration (rent rolls, billings, step-ups, recoveries).

0 = None, 1 = Basic, 2 = Proficient, 3 = Advanced

• How many years of accounting experience do you have in commercial or residential property management?

0 = 0–1 yrs, 1 = 2–3 yrs, 2 = 4–6 yrs, 3 = 7+ yrs

• Rate your proficiency with accounting or property management software (QuickBooks, Yardi, Sage, MRI).

0 = None, 1 = Basic, 2 = Proficient, 3 = Expert

Work Location: In person